Administrative Assistant, Projects at EPCOR in Edmonton, Alberta

Job description

• Highlights of the job
• We are hiring a full-time temporary Administrative Assistant (Projects) position for up to 11 months working out of Edmonton, AB.
• This Administrative Assistant position will work through EPCOR Technologies to provide administrative support for the EPCOR Water Services capital projects teams.
• Your day-to-day work will help keep capital projects organized and moving forward. You’ll support project management teams with procurement activities, invoice processing, holdback releases, variance analysis and project close-out. You’ll also help troubleshoot and resolve invoicing issues, create and maintain project SharePoint sites, and coordinate meetings, including scheduling and preparing meeting minutes.
• We welcome applications from internal and external candidates. EPCOR employees are encouraged to apply using their '@epcor.com' email address to ensure proper consideration of internal seniority.

Responsibilities

• Preparing Purchase Order and Change Order requisitions
• Understanding and tracking approval requirements
• Receiving invoices
• Reviewing and resolving G/L errors
• Processing holdback releases
• Supporting month-end capital project variance reporting and processing capital accruals
• Creating, updating and maintaining team and capital project SharePoint sites
• Supporting document management requirements for capital projects
• Developing and documenting administrative procedures and providing feedback to support continuous improvement
• Organizing and documenting capital project and/or HSE meetings
• Providing administrative support during the closure phase of capital projects, including setting up AIS forms and Project Final Reports
• Providing coverage for other project administrative assistants during absences
• Demonstrating a high-performance, disciplined, safe and accountable approach to work, with a focus on innovation, achievement and being easy to do business with
• Performing other administrative duties as assigned

Requirements

• Grade 12 diploma (or G.E.D. or equivalent) is required
• An administrative diploma is considered an asset
• 4+ years of administrative experience is required
• Experience providing general administrative support, including document and records management
• Experience with financial and/or accounting principles
• Experience with procurement activities and requirements
• Strong computer skills, including proficiency with Microsoft Office applications (Word, Excel, Outlook and PowerPoint), with advanced Excel skills
• Experience creating and maintaining SharePoint sites
• Fast and accurate keyboarding skills are required
• Knowledge of Project Delivery is considered an asset
• Experience with EPCOR’s procurement systems and requirements
• Experience with EPCOR’s Capital Delivery Model is considered an asset
• Experience with Oracle procurement systems is considered an asset
• Experience with purchasing and work order/CMMS systems is considered an asset
• Experience with document management systems is considered an asset
• Experience working in a technical, plant or construction environment is considered an asset
• As the successful candidate, you are highly organized and able to manage multiple priorities, meet deadlines and anticipate potential obstacles. You’re comfortable working autonomously, using sound judgment and taking initiative while knowing when to ask questions or seek clarification. You bring strong verbal and written communication skills and take pride in producing clear, accurate and professional work. Your attention to detail and ability to maintain confidentiality will help you provide timely, high-quality administrative support.

Skills

Required

• Fast and accurate keyboarding skills

Preferred

• Knowledge of Project Delivery