Paralegal at Global X ETFs in New York, NY

Job description

• Global X is a pioneer in thematic investing, and our Legal team is the engine behind our product innovation. We are seeking a high-caliber, detail-oriented Paralegal to join our Legal team to support ETF product launches and maintenance, international distribution and a range of corporate legal matters.
• Working closely with attorneys across the Legal team, the Paralegal will play a key operational role in a fast-paced, collaborative environment. In this role, you will serve as a key contributor to SEC regulatory filings, international distribution strategy, and corporate governance.
• We are seeking an ambitious, detail-oriented paralegal who is eager to grow within Global X’s Legal team. This role offers meaningful exposure to ETF launches, SEC filings, and legal operations, with the opportunity to expand scope and responsibility over time.

Responsibilities

• ETF & Regulatory Filings
• SEC Filings: Support the preparation, review, and version control of regulatory filings (e.g., N-1A updates, 485BPOS, 497 supplements, and related state filings).
• EDGAR Operations: Manage the EDGAR filing process end-to-end (document compilation, formatting, submission and confirmation of acceptance), ensuring 100% accuracy in formatting and confirmation.
• Documentation & Quality Control: Draft, proofread, and conduct consistency and version-control reviews of disclosure documents and related materials.
• Project Management: Build and maintain high-fidelity filing calendars, status reports, and internal trackers to ensure timely, accurate submissions and adherence to deadlines.
• Contract & Agreement Management
• Contract Administration: Organize and maintain contract records, including executed agreements, amendments, and restatements.
• Contract Review Support: Assist with preliminary review of NDAs and other corporate agreements under attorney supervision.
• Execution & Coordination: Prepare documents for execution and coordinate signature collection with internal and external stakeholders.
• International Distribution Support
• Regulatory Coordination: Track jurisdictional requirements, maintain regulatory matrices, and organize guidance from local counsel.
• Documentation Support: Provide documentation and administrative support for international ETF distribution initiatives.
• Agreements Management: Support execution and maintenance of international selling agreements and related platform documentation.
• Legal Operations, Employment & Litigation Support
• Workflow & Project Management: Track deliverables, maintain timelines, and support coordination across legal workstreams.
• Process Improvement: Contribute to legal operations initiatives, including template standardization, playbook development, and workflow enhancements.
• Employment & Litigation Support: Assist with employment-related matters, internal reviews, outside counsel requests, and litigation holds through document collection, organization, and tracking.
• File & Records Management: Maintain matter files, support scheduling and deadlines, and ensure accurate recordkeeping across legal matters.
• Cross-Functional Collaboration: Partner with attorneys and internal stakeholders to improve processes as the platform scales.

Requirements

• 2–5 years of paralegal experience within a law firm or in-house legal team supporting investment management, registered funds, or financial services
• Experience with ETFs, registered funds, or SEC filings strongly preferred
• Deep familiarity with SEC filing processes and document management practices
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities and deadlines
• Ability to work independently while collaborating effectively with attorneys and legal team members
• Professional judgment, discretion, and reliability in handling sensitive information
• Bachelor’s degree (required); a Paralegal Certificate is a plus.
• Proactive, process-oriented, and solution-focused
• Comfortable working in a fast-paced, evolving environment
• Strong sense of ownership with the ability to follow through on tasks
• Collaborative team player with a service-oriented mindset
• Global X does not accept unsolicited resumes or candidate profiles from recruitment agencies, search firms, or third-party recruiters.

Skills

Required

• SEC filing processes
• Document management practices
• Attention to detail
• Organizational skills
• Ability to work independently
• Collaboration
• Professional judgment
• Discretion
• Reliability

Preferred

• Experience with ETFs
• Experience with registered funds
• Experience with SEC filings
• Paralegal Certificate

Benefits

• Global X offers a competitive total compensation package, including base salary, annual performance bonus, and a comprehensive benefits program:
• Competitive base salary with annual performance-based bonus
• Comprehensive medical, dental, and vision insurance
• 401(k) retirement plan with company matching
• Generous paid time off and company holidays
• Professional development and continuing education opportunities
• Hybrid work flexibility
• Life and disability insurance
• Wellness programs and employee assistance program (EAP)