Administrative Assistant I - part-time at Halff in Jacksonville, FL

Job description

• Part-time Administrative Assistant – Jacksonville, FL
• Halff has a current opening for a Part-time Administrative Assistant in our Jacksonville, FL office. The Part-time Administrative position is for 32 hours/week and will support a team of Civil Engineers, Landscape Architects & Planners, and Construction Services Inspection Staff. We are seeking an individual who demonstrates a sense of service, urgency, and the capability and commitment to engage collaboratively and effectively with colleagues, other departments, vendors, and clients in a courteous and efficient manner. Core hours: 8am-3pm, Monday through Friday.
• Learn about Halff and our 75th Anniversary!

Responsibilities

• Printing/binding, scanning, proofing documents
• Arranging and organizing office meetings, events, and travel arrangements
• Preparing expense reports
• Printer maintenance (call service, change out toner, etc.)
• Booking events, ordering food and setting up meetings
• Data entry
• Working with Operations Manager to submit service requests
• Maintaining fleet vehicle records
• Greeting visitors
• Preparing/receiving deliveries
• Answering the phone
• Restocking and ordering office/breakroom supplies

Requirements

• 1+ years of administrative background
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Able to work independently and as part of a team
• Excellent oral/written communication skills and attention to detail
• Comfortable/accurate with numerical input
• Ability to demonstrate a drive and initiate with a positive and professional approach
• Must be able to perform duties in a timely manner as required or assigned
• Knowledge of accounting and invoicing processes for data entry, billing, accounts payable/receivable are a plus, but not requirements
• Experience working in an A/E firm is a plus, but not a requirement

Skills

Preferred

• Experience working in an A/E firm

Benefits

• Medical, dental, prescription and life insurance
• Long-term and short-term disability insurance
• Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)
• Traditional and Roth 401(k) plans
• Employee Stock Ownership Plan (ESOP)
• Health Savings Account (HSA)
• 529 College Savings Plan
• Flexible spending accounts (FSA)
• Employee Assistance Plan
• Click here for a more comprehensive list of Halff's benefits
• Salary is competitive and commensurate with experience.