Marketing Assistant at KPFF Consulting Engineers in Irvine, CA, United States

Job description

• KPFF is seeking a Marketing Assistant to join our marketing team. This role provides administrative, logistical, coordination, and production support and helps ensure the marketing team operates efficiently and consistently across multiple concurrent pursuits and deadlines.
• The Marketing Assistant works collaboratively with marketing staff, Principals, clients, engineers, and internal teams to assist in the preparation of proposals, coordinate tasks, and contribute to client-facing deliverables. This position requires strong organization, attention to detail, and the ability to support multiple assignments in a fast-paced, deadline-driven environment.

Responsibilities

• Assist with document formatting, assembly, and production preparation
• Support scheduling coordination and deadline tracking activities
• Assist with event registrations, meeting coordination, and logistical support
• Maintain project folders, tracking logs, and organizational systems
• Support departmental operations, systems, and organizational workflows
• Assist marketing staff with production support, organizational tasks, and pursuit-related coordination activities
• Maintain marketing resources, tracking systems, and data consistency across the department
• Support CRM updates, data entry, operational tracking, and marketing systems coordination
• Assist with day-to-day production activities across multiple concurrent pursuits and deadlines
• Maintain professionalism, responsiveness, and accountability in all interactions
• Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams
• Support team efforts to meet deadlines and deliver high-quality work

Requirements

• 1+ year of marketing or administrative support experience (AEC or professional services preferred)
• Associate’s degree in Marketing, Communications, or related field
• Strong proficiency in Adobe InDesign
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
• Experience with Microsoft Teams and SharePoint
• General proficiency working in a PC/Windows-based environment
• Strong written and verbal communication skills with a command of grammar and clarity
• Demonstrated ability to stay organized and manage multiple tasks with attention to detail
• Ability to support multiple deadlines in a fast-paced environment
• Availability to work standard business hours (Monday through Friday)
• Bachelor’s degree in Marketing, Communications, or related field
• Experience with Unanet or similar CRM systems
• Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator
• Experience with workload or task tracking systems

Skills

Required

• Strong proficiency in Adobe InDesign

Benefits

• 7 paid holidays, and 2 floating holidays for you to use each year.
• 2 weeks of vacation annually, with competitive seniority-based accruals.
• 2 weeks of personal and sick time to care for yourself and your family members.
• KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
• KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
• 40-hour work schedule, Monday through Friday.
• Flexible scheduling – core hours of collaboration are 9:30-3:30 pm
• Professional certification bonus and testing fee reimbursement opportunities
• Monthly Cell Phone Stipend
• Monthly Way We Work stipend for remote work and transit expenses
• Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
• Semi-annual Bonuses.
• Opportunities for educational events, relationship building, and fun!
• This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.
• The pay range for this position is $28.00 - $30.00 per hour, depending on education and experience.