Administrative Assistant at Plutus Health Inc. in Dallas, Texas

Job description

• We are seeking a proactive and highly organized Administrative Assistant to support our executive team, sales function, HR operations, and office administration. The ideal candidate will have a strong administrative background, preferably in healthcare, RCM, or technology-driven environments.

Responsibilities

• Executive & General Administration
• Manage complex calendars, coordinate internal and external meetings, and arrange travel logistics for executive leadership
• Serve as the primary point of contact for the CEO, handling email correspondence, phone communications, and administrative support
• Oversee visitor management and ensure a welcoming, professional office environment
• Handle day-to-day office operations, including ordering supplies, scheduling food deliveries, coordinating office cleanings, and monitoring the company mailbox
• Collaborate with IT to facilitate smooth employee onboarding and offboarding, including the setup of laptops, desktops, and access credentials
• Maintain organized and accessible digital and physical filing systems to support administrative efficiency and compliance requirements
• Lead and support ad hoc and cross-functional projects while ensuring the seamless execution of routine office functions

Requirements

• Minimum 5 years of recent administrative experience, preferably within an RCM or healthcare organization
• Associate’s or Bachelor’s degree in Business Administration or a related field
• Exceptional verbal and written communication skills
• Proficient in Microsoft Office Suite, Google Workspace, and HR/payroll systems (e.g., ADP, BambooHR)
• Strong attention to detail, organizational skills, and the ability to prioritize tasks across departments
• Discreet and dependable with the ability to manage confidential and sensitive information
• Comfortable working in a fast-paced, deadline-oriented environment with minimal supervision
• Experience supporting C-level executives or sales leadership
• Familiarity with RCM workflows, healthcare terminology, and client documentation
• Understanding of compliance standards such as HIPAA and SOC 2

Skills

Required

• Microsoft Office Suite
• Google Workspace
• HR/payroll systems (e.g., ADP, BambooHR)

Benefits

• Join a high-growth healthcare technology company shaping the future of revenue cycle management
• Collaborate with a mission-driven team focused on excellence, innovation, and customer success
• Enjoy a competitive salary, benefits, and a supportive work culture
• Gain exposure to multiple departments and opportunities for cross-functional career growth