Medical & Clinical Affairs (MACA) Operations Specialist at Sirtex in Woburn, MA, United States

Job description

• Job Description

Responsibilities

• Serve as the primary operations and administrative lead for Medical and Clinical Affairs, ensuring efficient execution of department programs, processes, and initiatives.
• Manage the end-to-end administration of educational grants, fellowship grants, and investigator-sponsored research (ISR) programs, including application intake, review coordination, contract administration, budget tracking, reconciliation, and project closeout.
• Coordinate and support cross-functional governance committees, facilitating grant and research proposal reviews, documentation, communications, and decision-making processes.
• Partner with Medical Affairs leadership to track project progress, monitor risks, manage deliverables, and provide regular status updates and operational reporting to senior leadership.
• Manage departmental financial operations, including budget planning, forecasting, accruals, invoice processing, expense tracking, contract management, and vendor oversight.
• Support physician training, evaluation, certification, and proctoring programs by coordinating program requirements, documentation, scheduling, reimbursement processes, training materials, and learning management system updates.
• Build and maintain strong relationships with internal stakeholders, healthcare professionals, investigators, study teams, vendors, and cross-functional partners to ensure successful execution of Medical Affairs and Clinical Affairs initiatives.
• Provide operational support for a variety of Medical Affairs activities, including advisory boards, fellowship programs, research studies, publications, educational programs, controlled document management, and other strategic projects

Requirements

• Bachelor's degree in Life Sciences, Business, Healthcare Administration, or a related field.
• 2+ years of experience in operations, project coordination, or program management.
• Strong organizational and project management skills with the ability to balance competing priorities.
• High visibility and high volume external and internal customer-facing role requiring strong consistent engagement and communication
• Excellent communication and relationship-building skills.
• Strong attention to detail and a commitment to delivering high-quality work.
• Ability to collaborate effectively with cross-functional teams and external partners.
• Experience in Medical Affairs, Clinical Research, Healthcare, Pharmaceutical, Biotechnology, or Medical Device environments is preferred.

Skills

Required

• Ability to balance competing priorities
• Strong attention to detail

Benefits

• The target base salary range for this position will range from $76,000 to $95,000 annually. Individual compensation for this job requisition will be based on non-discriminatory factors, including your geographic location, skills, experience, education and other factors as they relate to the position requirements. Actual compensation may vary depending on the confirmed job-related skills and experience.
• In addition to the expected base compensation, this role is eligible to participate in Sirtex’s incentive programs (target bonus of 5% for this position) and benefit plans, which include paid sick and vacation time, health insurance and a generous 401k matching program.