Procurement Analyst II at Astreya in Hyderabad, India

Job description

• The Procurement & Asset Analyst manages the procurement and lifecycle of the client's physical and digital assets — hardware purchasing, purchase-order processing, global asset lifecycle operations, asset administration and New Product Introduction (NPI) support. At roughly 673 transactions per month, the role is the hardware-procurement engine that feeds the receiving and deployment work Astreya already performs downstream, making clean, accurate POs and asset records essential to the wider operation.
• The analyst creates and amends purchase orders — including special, replenishment and urgent POs — sources new products, manages asset records and part numbers across the lifecycle, and supports NPI from RFQ through to system-ID creation. The role reports to the Procurement & Asset Team Lead and partners closely with Supplier & Vendor Management and the SAM team to keep master data and supplier information consistent.

Responsibilities

• Manage the purchasing process for IT hardware, peripherals, and professional services from initial request validation through to purchase requisition (PR) submission and supplier confirmation.
• Create, amend and expedite purchase orders — special, replenishment and urgent — ensuring each PO is complete, correctly priced and properly approved.
• Source new products and run the purchase-order process end-to-end, from requisition to PO issue and confirmation.
• Uphold PO accuracy and meet creation, amendment and urgent-order turnaround targets, since errors here ripple into receiving and invoicing.
• Triage and resolve automated purchase order pricing and quantity discrepancies via designated escalation paths (e.g., line-item cancellations vs. quantity revisions).
• Process urgent or exception-driven manual requisitions in the procurement platform. Apply strict system tracking tags in external reference fields to preserve downstream automated three-way matching and prevent invoicing holds.
• Draft and update BPO creation logic, incorporate demand forecasts, and manage BPO uplifts when utilization hits critical thresholds.
• Manage Return Merchandise Authorization (RMA) workflows directly with suppliers to resolve damaged or incorrect deliveries.
• Manage the asset lifecycle — creating part numbers, assigning assets and keeping records updated through moves, reassignments and retirements.
• Maintain accurate asset and master-data records so that asset, procurement and finance systems stay reconciled.
• Perform bulk data updates (including MAC addresses, serial numbers, locations, and project codes) to maintain hardware master data integrity within the database.
• Coordinate part number creation, submit trade classification requests (HTS/ECCN), secure customs valuations, and coordinate regional catalog rollouts.
• Coordinate MPN and asset reassignments in the database backend to transfer assets cleanly from source MIDs to target MIDs.
• Administer entries in the asset administration system — creating, editing and activating or deactivating offerings — so the available catalog stays current and correct.
• Validate prepayment terms against threshold criteria and coordinate internal cost-reallocation (chargeback) ledgers.
• Process inter-departmental chargeback requests by validating mandatory corporate fields (requester, cost centers, location, task numbers), entering verified data into reallocation templates, and coordinating with invoicing teams.
• Track NPI requests through the pipeline, submit RFQs to suppliers and create the system IDs needed to transact new products.
• Coordinate with catalog and engineering teams during product launches to set up the correct Base-and-Variant MID hierarchy, establishing regional variant entries under active parent items.
• Facilitate international shipments by initiating part compliance steps (New Part Requests, trade classifications, and customs valuations) in Product Lifecycle Management (PLM) tools, ensuring parts are pre-cleared before transit.

Requirements

• Mandatory
• 2–6+ years of experience in IT hardware procurement, purchase-order processing, or asset-management operations within a high-volume shared-services environment.
• Hands-on experience executing transactions, catalog updates, and master data management in ERP systems (specifically SAP Procure-to-Pay / Materials Management modules).
• Proven familiarity with 2-way matching for accessory quotes and 3-way matching (PO-Receipt-Invoice) for capitalized hardware assets.
• Strong PO-accuracy and master-data discipline, with attention to specification and pricing detail.
• Ability to sanitize, map, and process bulk data assets (.csv) safely without breaking dependent spreadsheet formulas or database relationships.
• Clear English communication with requesters, approvers and suppliers.
• Exposure to NPI and RFQ processes.
• Familiarity with asset-lifecycle / ITAM concepts and tooling.
• Experience in high-volume PO environments and with integrated business planning.
• Experience administering B2B e-commerce storefronts, managing regional catalog visibility rules, and executing product End-of-Sale (EOS) and End-of-Purchase (EOP) transitions.
• Exposure to NPI pipelines, coordinating supplier Requests for Quotes (RFQs), and configuring new product ID structures in corporate systems.

Skills

Required

• IT hardware procurement
• Purchase-order processing
• Asset-management operations
• 2-way matching
• 3-way matching (PO-Receipt-Invoice)
• PO-accuracy and master-data discipline
• Bulk data processing (.csv)
• Clear English communication

Preferred

• NPI and RFQ processes
• High-volume PO environments
• Integrated business planning
• Regional catalog visibility rules
• NPI pipelines
• Supplier Requests for Quotes (RFQs)
• Configuring new product ID structures