Administrative Assistant I (8180) at The Salvation Army in NSC-Charleston Corps - CHARLESTON, SC 29407

Job description

• Overview
• WHAT WE ARE LOOKING FOR IN YOU:

Responsibilities

• Performs a variety of clerical and secretarial work; performs typing,and filing as a majority of the responsibilities; processes a variety of routine paperwork necessary for office operations; files and records information; answers the telephone and provides general information regarding the office operations and/or services.
• Receives, organizes, and distributes supplies of food, clothing, and shoes; maintains records and reports of services provided; maintains inventory of food, clothes and shoes; assesses client needs; work with social services worker to schedule and coordinate delivery of food.
• Key Responsibilities:
• Types correspondence, newsletters, bulletins and/or reports in an accurate and timely manner; acknowledges routine correspondence not needed for dictation.
• Prepares and maintains office records, reports, calendars, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.
• Prepares and proofs various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs report for errors and to ensure they are grammatically correct.
• Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm courteous, and tactful manner.
• Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the filing system; ensures the files are maintained in an organized and efficient manner.
• Meets with clients, review applications, and check to determine clients’ eligibility to receive assistance; provides referrals to clients not eligible to receive assistance.
• Prepares food bags according to the number of family members; prepares accurate and complete records of assistance provided; prepares and maintain statistical records representing the amount and type of services provided.
• Coordinates with social services workers the retrieval, storage, and distribution of food and commodities for the program; monitors expiration dates on all food in the pantry; discards outdated or damaged foods.
• Prepares records and charts to be used to facilitate/document the distribution of food and supplies to clients.
• Work with social services workers to determine the appropriate amount of food to order for the program; maintains and organizes an adequate inventory of food and supplies for the food program; ensures the supply meets the needs of the programs.

Requirements

• High School Diploma or G.E.D. required, with supplemental secretarial or administrative courses preferred
• and
• two years of experience performing secretarial work in a general office,
• or
• any equivalent combination of training experience which provides the necessary knowledge, skills and abilities.
• Valid State Drivers License

Skills

Required

• Typing
• Filing
• Clerical and secretarial work
• Answering telephones
• Maintaining office records and reports
• Data entry
• Proofreading
• Customer service
• Basic mathematical computations
• Attention to detail
• Effective communication in English

Benefits

• Paid Time Off (PTO)
• 403b Retirement Plan
• Voluntary Life Insurance & Benefits
• Supplemental Insurance
• $15.00 Hourly