Office Administrator - Data Entry at USA TODAY Co., Inc. in Green Bay, WI, USA

Job description

• Posted Tuesday, September 22, 2026 at 4:00 AM
• Not every job needs to be high-pressure, unpredictable, or constantly changing.
• Sometimes you just want a reliable Monday–Friday schedule, a team you can count on, work you can take pride in, and a place where your experience matters.
• LocaliQ/USA TODAY is looking for an Office Administrator – Public Notices to join our Green Bay team.
• In this role, you'll help make sure public and legal notices are processed accurately and on time. You'll work with customers, sales representatives, and internal teams while handling a combination of administrative work, customer service, computer-based tasks, and deadline-driven responsibilities.
• This is a great fit for someone who is dependable, organized, experienced in working with people, and looking for a stable office environment.

Responsibilities

• Process public notices and advertisements accurately and according to deadlines
• Work with customers and sales representatives to answer questions and coordinate notice placement
• Handle emails, phone calls, reports, proofs, and other administrative tasks
• Enter and maintain information in multiple computer systems
• Review information for accuracy and correct errors when needed
• Work with internal teams to resolve questions and keep things moving
• Keep track of deadlines and changing priorities
• Maintain organized and accurate records
• You'll have a variety of responsibilities, but you'll also have a consistent schedule and established processes to help you know what needs to get done each day.

Requirements

• Office administration
• Customer service
• Banking
• Healthcare
• Reception
• Retail
• Hospitality
• Data entry
• Sales support
• Or another role where accuracy, organization, and dependability mattered
• You don't need previous public-notice experience. We'll train you on our systems and processes.
• We're looking for someone who takes their work seriously, communicates well, pays attention to details, and can be trusted to follow through.
• Notary experience is not required, and we can assist with becoming a notary if needed.

Skills

Required

• Accuracy
• Organization
• Dependability
• Communication
• Attention to detail
• Computer-based tasks
• Data entry
• Customer service
• Time management
• Record keeping

Preferred

• Notary experience (not required)

Benefits

• If you're looking for a role where you can leave work at the end of the day and know what tomorrow looks like, this could be a good opportunity.
• You'll work Monday–Friday, 8:00 AM–5:00 PM, in our Green Bay office and receive hands-on training and support from the team.
• Health, Dental & Vision coverage
• 401(k) with company match
• Paid Time Off
• Company holidays
• Training and development opportunities
• A supportive team environment
• If you're looking for dependable work with a consistent schedule and a team you can count on, we'd like to meet you.
• The hourly rate for this role will range between $15.00 and $16.00. Variable incentive compensation, including commissions, is not reflected in these figures and based on the role, may be applicable. Exact compensation may vary based on skills, experience, education level, location, and union representation, if applicable