AP Specialist at Clair Global in Lititz, PA, USA

Job description

• Clair Global is looking for an AP Specialist to join their dynamic Accounting team. This full-time position will work in a fast-paced, high-volume office and provide an opportunity to work with the best in the business for boldly advancing technology driven experiences through audio, video, systems integration, and more.
• As part of the accounting team, the Accounts Payable Specialist is responsible for all phases of Clair's Accounts Payable process including maintenance of company and vendor files.

Responsibilities

• Matching, coding, and entry of high-volume accounts payable invoices (up to 500 per week)
• Processing weekly accounts payable checks including pulling invoices and preparing checks for mailing
• Accounts payable filing
• Maintaining vendor files including 1099's and W-9's
• Reconcile monthly vendor statements
• Research and resolution of accounts payable disputes and discrepancies
• Track outstanding warranty expenses for monthly accrual entry
• Track and compile information for preparation of year end 1099's
• Provide administration for corporate credit card users; including ordering new cards and cancelling cards when necessary
• Reconcile monthly credit card purchase statements
• Reconcile monthly credit card deposit statements
• Other duties as may be assigned

Requirements

• Working knowledge of accounts payable and purchase order processes
• Intermediate math skills
• Intermediate level Microsoft Word and Excel
• Familiarity processing payment and other transactions using accounting software
• Attention to detail with strong emphasis on accuracy
• Strong communication skills with the ability to relate to various groups of internal and external customers
• The ability to exercise judgment and discretion in all matters
• The ability to maintain confidentiality
• High School Diploma
• 3-5 years' experience processing accounts payable in a fast-paced office setting
• Must be able to read, write, and speak English fluently
• Must be able to operate normal office machinery
• Must be able to work in a usual office environment
• Must be able to perform intermediate level math calculations
• Must be able to communicate clearly with internal and external customers in person, via telephone, and email
• Must be able to accurately process accounts payable transactions in a timely manner

Skills

Required

• Intermediate math skills
• The ability to maintain confidentiality