Executive Assistant, Growth Marketing at Figma in San Francisco, CA

Job description

• As Executive Assistant to the VP of Growth Marketing and the Director, B2B - Growth, Strategy, & Ops, you’ll provide high-level administrative and strategic support to the Growth Marketing leadership team. You’ll manage complex calendars and inboxes, coordinate leadership meetings, track action items, organize team communications and events, and handle travel and expense approvals. Acting as a trusted partner, you’ll help optimize time, streamline processes, and support operational planning across the organization. You’ll also collaborate with the CMO’s EA and cross-functional partners to drive alignment on key projects, milestones, and company events.
• This is a full time role based in our San Francisco Hub.

Responsibilities

• Provide direct support to our VP of Growth Marketing and our Director, B2B - Growth, Strategy, & Ops and the Growth Marketing team by attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc
• Act as the delegate for the VP & Director, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
• Be a strategic partner to the VP & Director and their leadership team with a focus on team cohesion, operations, and planning
• Identify areas to optimize VP & Director’s time and make recommendations in regard to time management, prioritization, and business needs
• Identify opportunities for process optimization throughout team and company processes
• Prepare and/or build content, presentations and key documents for the VP & Director using Figma tools
• Partner with the CMO’s EA to organize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team off-sites, including working with external venues and internal stakeholders
• Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company milestones, and internal events

Requirements

• 7+ years of experience in a Executive Assistant support role
• Demonstrated ability to work in a fast-paced environment and can adapt quickly to changing demands
• Proficient communication skills and can communicate with a wide range of internal and external stakeholders while maintaining the strictest confidentiality
• Skilled at shifting gears and prioritizing based on inbound of requests & workload volume
• Ability to be in our SF office, 2 days a week; flexible to travel at least once a quarter

Skills

Required

• Executive Assistant support
• Calendar management
• Inbox management
• Communication skills
• Confidentiality
• Prioritization
• Adaptability
• Process optimization
• Content creation
• Presentation building
• Travel booking
• Expense approval

Benefits

• Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location.
• Figma offers equity to employees, as well as a competitive package of additional benefits, including health, dental, and vision coverage; retirement benefits with company contributions; parental leave and reproductive or family planning support; mental health and wellness benefits; and paid time off.
• Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations. Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave.
• PTO is subject to manager approval. Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts. Figma also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles.
• All compensation and benefits are subject to applicable plan terms and may be modified by Figma at any time, consistent with applicable law.
• $127,000 - $269,000 USD