Executive - Executive Assistant at Baltimore Ravens in Ravens Under Armour Performance Center, 1 Winning Drive, Owings Mills, Maryland, United States of America

Job description

• The Executive Assistant is a highly trusted partner responsible for ensuring the Executive Office operates with exceptional organization, preparation, communication, and follow-through. This is a high-impact role for a forward-thinking, resourceful professional who can anticipate needs, manage competing priorities, and help translate executive direction into coordinated action.
• The ideal candidate is an exceptionally organized and polished communicator with strong judgment, outstanding written skills, and the ability to manage a demanding executive calendar and fast-moving priorities. They will be comfortable operating at both a detailed administrative level and a broader organizational level—supporting & planning meetings, communications, executive planning, projects, and cross-functional coordination.

Responsibilities

• Executive Support and Calendar Management
• Manage a complex and dynamic calendar including internal and external meetings, travel, events, and organizational commitments.
• Prioritize incoming meeting requests and manage scheduling in alignment with executive and organizational priorities.
• Anticipate the executive’s needs and ensure they are thoroughly prepared for meetings, presentations, travel, and key engagements.
• Prepare agendas, briefing materials, background information, talking points, and meeting documents.
• Coordinate travel arrangements, itineraries, expense reporting, logistics, and event-related details.
• Protect the executive’s time by ensuring meetings are purposeful, well prepared, and aligned with priorities, as well as efficiently scheduled across various locations.
• Gameday management: coordinator game invitations, suite guests, game tickets, suite management, catering, security and manage overall gameday experience for executive’s guests.
• Manage and coordinate incoming requests for speaking engagements, game tickets, outside event, NFL meetings, client & community engagements. Respond as necessary and represent executive’s voice in responding.
• Develop strong relationships with stakeholders and demonstrate commitment to be in the role for years to come.
• Strategic Coordination and Follow-Through
• Maintain visibility into executive priorities, key initiatives, critical decisions, and commitments across the organization.
• Track action items, decisions, deadlines, and follow-up responsibilities resulting from leadership meetings and executive discussions.
• Coordinate with internal stakeholders to ensure timely communication, alignment, and execution on priority initiatives.
• Identify potential scheduling conflicts, gaps in information, risks, or issues requiring executive attention.
• Support the planning and execution of leadership meetings, Flock Forums, offsites, organizational events, and other high-priority initiatives.
• Develop and maintain effective systems, processes, and tools that improve organization, communication, and accountability within the Executive Office.
• Communications
• Draft, edit, and coordinate high-quality executive communications, correspondence, presentations, meeting materials, and internal updates.
• Ensure communications are clear, professional, timely, and consistent with the executive’s voice and intent.
• Serve as a primary point of contact for the Executive Office, managing requests and interactions with professionalism, responsiveness, and sound judgment.
• Communicate effectively with leaders, staff, external partners, and other stakeholders at all levels of the organization.
• Exercise discretion in handling sensitive, confidential, and time-sensitive matters.
• Project and Organizational Support
• Support and, when appropriate, coordinate cross-functional projects and special initiatives on behalf of the executive.
• Help drive clarity around project ownership, timelines, next steps, and communication needs.
• Conduct research, compile information, and prepare summaries to support executive decisions and planning.
• Partner with departments across the organization to facilitate efficient communication and timely execution.
• Continuously look for opportunities to improve how the Executive Office operates and supports the broader organization.

Requirements

• Proven experience supporting a senior executive or leader in a fast-paced, high-accountability environment.
• Exceptional organizational skills, with the ability to manage multiple priorities, shifting deadlines, and confidential matters with accuracy and composure.
• Strong written communication skills, including the ability to draft polished correspondence, presentations, summaries, and executive-level materials.
• Strong verbal communication and interpersonal skills, with the ability to build credibility and work effectively with diverse stakeholders.
• Demonstrated ability to think ahead, anticipate needs, solve problems proactively, and exercise excellent judgment.
• Highly detail-oriented while maintaining a clear understanding of broader priorities and objectives.
• Ability to manage complex calendars, travel, meetings, and executive logistics with discretion and precision.
• Strong proficiency with Microsoft Office, specifically Excel, calendar, presentation, document, and collaboration tools. Technology forward and comfortable.
• Ability to work with flexibility, including outside traditional business hours when required by executive priorities, travel, or club events, such as games, concerts, etc.
• 8 - 10+ years of experience supporting an executive within professional sports, entertainment, hospitality, media, or another high-performance organization.
• Experience coordinating projects, meeting and event planning, facilitating leadership meetings, or supporting cross-functional initiatives.
• Experience preparing materials for senior leadership, boards, or executive-level audiences.
• Bachelor’s degree or equivalent relevant experience.

Skills

Required

• Exceptional organizational skills
• Strong written communication skills
• Highly detail-oriented
• Technology forward and comfortable

Benefits

• Range: $89,000 - $114,000
• Company-paid health insurance, including health and vision. Dental insurance also provided with minimal employee contribution
• Competitive 401(K)
• Paid time off to include 3 weeks of vacation and 5 personal/sick days