IP Admin Senior Analyst at Clarivate in R271- Noida

Job description

• We are looking for someone to join our IP Admin Team at Noida. This position exists to process correspondences issued by United States Patent & Trademark office (PTO or USPTO), patent offices worldwide and the filing documents submitted in PTO during the patent & trademarks life cycle. The main purpose of the role is to review, docket, de-docket information received from PTOs, law firms, agents, and clients into Intellectual property management system (IPMS) and routing the said information to the appropriate attorneys or paralegals for action.
• This is an exciting opportunity to work in the IP field where-in, self-improvement initiatives to drive client delight, building capability are added learnings.
• We are the largest Intellectual Property Administrative service provider.

Responsibilities

• Docketing: calendaring the statutory & non-statutory deadlines in Intellectual Property Management System (IPMS) along with relevant documents to preserve IP rights.
• De-docketing: perform or close the calendared events in IPMS once the requisite action is completed or cancelled, respectively.
• Prioritize daily docketing/de-docketing requests and other allocated tasks as agreed with client to complete in each day to keep IPMS current and correct.
• Review patent & trademarks prosecution related documents (US & Non-US) received via mail or shared site and update / create the records in IPMS as per the standard operating procedures (SOPs).
• Create and update patent & trademarks records in IPMS along with family linking of direct and subject matter related (SMR) applications.
• Effective communication with Attorneys, Paralegals, Law firms, foreign agents, and other stake holders to seek instructions and clarification on certain tasks.
• Maintain the data integrity of IPMS and proactively monitoring the docket to ensure that all PTO & client deadlines are met.
• Facilitate timely filing of all patent and trademarks application & office action response through order letters and other required instructions.
• Facilitate accurate and timely payment of all PTO fees including the maintenance fees, coordinate with client for payment instructions and coordinate with annuity service providers or law firms.
• Abreast of changes in PTO guidelines and procedures and extend support to team with process related inputs.
• Training: Providing OJT’s to new joiners, conducting refresher trainings.
• Audits: Ability to perform internal and PTO Audits is preferred
• Quality Check: Should be able perform docketing Quality audits
• 1st level query resolution

Requirements

• B.Sc. / M.Sc. B.Com, BBA, BCA, BA, MBA graduates with minimum 50% aggregate
• Freshers from 2025-2026 Batch
• Experienced candidates should have a minimum of 18 months of work experience in Backend Operations
• Confident and proactive team player, with good interpersonal skills
• Ability to work independently and efficiently with minimum / no supervision.
• IP Knowledge with experience to work on different IPMS' is added advantage and preferable.
• Good written & verbal communication skills
• Basic MS office: Proficiency in Microsoft office suite programs, including Word, Excel, Outlook, etc.
• Strong analytical skills to comprehensively evaluate the data.

Skills

Required

• Confident and proactive team player
• Good interpersonal skills