Office Manager, Human Resource Specialist at Pathpoint in Los Angeles, CA, USA

Job description

• The Office Manager/HRS provides support to the overall division and assigned programs by managing office processes and supervising office personnel. Serves as LA HR Representative to the PathPoint Director of Human Resources and serves as the division's Safety Coordinator.

Responsibilities

• Oversee daily office operations, streamline workflows, and maintain efficient administrative processes.
• Supervise, train, and support administrative staff.
• Coordinate office technology, equipment, telecommunications, and facility maintenance needs.
• Manage petty cash, bank deposits, credit card reconciliations, invoices, and expense tracking.
• Coordinate purchasing of office supplies, equipment, and vendor services while ensuring cost-effectiveness.
• Support program operations, grant-related requests, and agency-wide administrative needs.
• Assist with recruitment activities, including job postings, candidate screening, interviews, onboarding, and new hire orientation.
• Maintain personnel records and ensure timely processing of employment, licensing, and compliance documentation.
• Monitor employee training requirements, leave requests, accommodations, and return-to-work statuses.
• Serve as a primary HR resource for employees regarding policies, benefits, workplace concerns, and employee relations matters.
• Partner with leadership and Human Resources on investigations, performance management, corrective actions, and employee transitions.
• Coordinate safety meetings, workplace inspections, disaster preparedness activities, and regulatory compliance initiatives.
• Support licensing compliance, agency audits, CARF reviews, and external inspections.
• Manage company vehicle records, maintenance tracking, and reporting of workplace injuries and vehicle accidents.
• Assist with office relocations, operational transitions, and agency events.
• Facilitate meetings, prepare agendas, and provide administrative support to division leadership.
• Promote a safe, respectful, and inclusive workplace while maintaining confidentiality and compliance with HIPAA and applicable regulations.

Requirements

• Strong leadership, organizational, and problem-solving skills.
• Excellent communication and relationship-building abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Sound judgment, discretion, and attention to detail.
• Commitment to fostering an inclusive, collaborative, and employee-focused workplace.

Skills

Required

• Strong leadership
• Organizational skills
• Problem-solving skills
• Excellent communication
• Relationship-building abilities
• Ability to manage multiple priorities
• Sound judgment
• Discretion
• Attention to detail

Benefits

• As a full-time employee, you'll be eligible for a generous benefits package, including medical, vision, dental, and life/AD&D insurance; paid vacation, holidays, and sick time; 403(b) tax-sheltered retirement savings plan with employer match; Flexible Spending Accounts; wellness program with cash rewards; free Employee Assistance Program; housing assistance; and more!
• Compensation and Benefit Package: This is an hourly, non-exempt position and starting pay will be dependent on qualifications, experience, internal equity, and budget considerations. The salary range for this position is $25.00-$27.00 per hour.