Administrative Assistant, Real Estate at Herbert Smith Freehills in Melbourne

Job description

• Join our Real Estate practice as an Administrative Assistant in our Melbourne office.
• In this role you will provide essential administrative support to a high performing team of lawyers and be mentored by Legal Assistants in the group. You will enjoy variety in your day-to-day, build relationships with a broad range of internal stakeholders and benefit from learning and development opportunities to progress your career.
• This role is full-time, Monday – Friday and 100% office based.
• Please note, we cannot consider students, including law students, for this role.

Responsibilities

• Provide proactive administrative support, balancing competing priorities and tight deadlines.
• Assist the team with matter management, time recording and monthly billing.
• Pitch in with business development tasks and assist with organising client and team events.
• Manage day-to-day office operations, including expense processing, travel and meeting coordination, and mail management.
• Manage printing tasks, filing and archiving, as well as general document support.
• To learn more, check out our 'Day in the Life' video here.

Requirements

• Unrestricted working rights in Australia.
• Previous experience in an administration role, or as a supervisor in retail or hospitality.
• A committed and reliable work ethic, demonstrating enthusiasm and proactivity in the workplace.
• A friendly and professional approach, exhibited in your written and verbal communication style.
• Strong attention to detail, and the ability to remain calm and organised whilst managing competing priorities.
• Familiarity with the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
• An innovative mindset, curious about AI and emerging technologies.

Skills

Required

• Committed and reliable work ethic
• Enthusiasm and proactivity
• Friendly and professional approach
• Strong attention to detail
• Ability to remain calm and organised
• Innovative mindset

Benefits

• We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.
• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.
• We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.