Project Manager at FirstCall Group in Electrical (SCI) - South Amboy, NJ 08879

Job description

• Salary Range
• Description
• This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidate should possess a strong work ethic, a team mindset and be able to work with minimal supervision.

Responsibilities

• Work with the project and installation team to assist in all aspects of Construction Projects, assisting with document and information flow from inception to closeout.
• Complete project bookings as per established procedures
• Manage project file structures in hardcopy and digital formats
• Prepare billing (AIA) summaries for all project managers and perform contract invoicing along with updating on WIP log
• Prepare and submit contracts and construction permits when required
• Work with project management to ensure field staff are provided daily schedules and relevant information
• Prepare & track RFI’s, Submittals, and change orders.
• Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers
• Completing RMA’s for returns of defective materials
• Maintain tax exempt certificates from customer and prepare for vendors
• Run Purchase order and/or labor reports for Project Managers
• Attend departmental and intercompany meetings as requested
• Obtain certificates of insurance for customers and from subcontractors
• Prepare and process subcontractor agreement paperwork
• Review vendor/subcontractor invoice discrepancies when necessary
• Project filing- purchase orders, packing slips, spec sheets, and similar
• Compile and submit closeout packages and warranty statements for projects
• Assist with answering company phone lines when receptionist is unavailable
• Adhere to all established company standard operating procedures and recommend improvements when applicable
• Perform other duties as needed
• Maintain accuracy and attention to detail in all assigned tasks
• Deliver work in a timely manner and meet internal estimate deadlines
• Communicate effectively with team members and request guidance when needed
• Follow safety procedures and company policies when on job sites

Requirements

• High School diploma or GED equivalent and a quick learner
• 3+ years administrative experience required
• Knowledge of the HVAC or Construction industry preferred
• Knowledge of construction and estimating software
• Timberline Sage 300 CRE experience is preferred
• Accubid experience is preferred
• Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously
• Analytical thinking with strong attention to detail
• Ability to maintain and monitor project budgets, schedules, and manpower
• Fundamental understanding of electrical installations
• Ability to interact with customers and field
• Excellent communication skills and customer-centric approach
• Proficient with Microsoft Office: Outlook/Word/Excel/Teams
• Project management experience a plus
• Smartsheet experience a plus
• Must be punctual, dependable and be able to take initiative and be proactive
• Embrace change in processes as the company continues to grow

Skills

Preferred

• Accubid experience is preferred
• Smartsheet experience a plus

Benefits

• FirstCall Mechanical values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including:
• Competitive Weekly Pay
• Comprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans)
• Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability
• Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans
• Career Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
• Generous Referral Bonus of $2,500 per referral
• Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowances
• Level