Executive Assistant at VML Enterprise Solutions in Noida, India

Job description

• Support C-Suite executives, CXOs, Managing Directors, and senior leadership.
• Act as a trusted strategic partner, anticipating executive needs and proactively resolving issues.
• Manage executive offices and ensure smooth day-to-day operations.
• Support sector strategy, cross-market initiatives, and global leadership activities.
• Work in a fast-paced, high-performance multinational/corporate environment.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones.
• Prioritize and coordinate leadership, board, client, and stakeholder meetings.
• Manage executive inboxes and confidential correspondence.
• Draft, review, and coordinate sensitive communications.
• Organize leadership offsites, town halls, board meetings, conferences, webinars, podcasts, training, and global visits.
• Coordinate venues, catering, technology, travel/logistics, and guest management.
• Liaise between senior leadership, global teams, clients, and cross-functional departments.
• Track deliverables and ensure timely execution across teams.
• Support virtual and remote working environments.
• Promote effective use of digital collaboration tools and cybersecurity best practices.

Requirements

• 7–8+ years of experience supporting C-Suite executives, CXOs, Managing Directors, or senior leadership.
• Experience in multinational, corporate, consulting, professional services, or large enterprise environments.
• MBA in HR & Marketing or an equivalent postgraduate qualification.
• Excellent organizational, calendar, time-management, and multitasking skills.
• Strong stakeholder, client relationship, written, and verbal communication skills.
• High level of professional maturity, discretion, confidentiality, and integrity.
• Strong strategic thinking, problem-solving, and proactive execution skills.
• Ability to work independently and effectively under pressure.
• Global coordination skills with strong cultural awareness.
• Ability to anticipate requirements and operate as a strategic enabler for leadership.
• MS Office Suite
• Slack
• Microsoft Teams
• Zoom
• Webex
• Trello
• SharePoint
• Concur
• Other executive productivity and collaboration platforms
• Digital workplace and remote-work tools
• Cybersecurity best practices
• Experience coordinating global teams, international stakeholders, and multiple time zones
• Experience supporting board meetings, executive offsites, client engagements, and leadership events

Skills

Preferred

• MS Office Suite
• Slack
• Microsoft Teams
• Zoom
• Webex
• Trello
• SharePoint
• Concur

Benefits

• Alongside the opportunity to work with some of the most exciting brands around the world, we’ll also prioritise your career development and help you grow your skills. We’ll empower you to make a difference, allow you to be yourself, and respect who you are.
• Our culture thrives on our core values, designed for impact-driven individuals: Heart, Brains and Courage.
• We lead with Heart, fostering empathy and trust where genuine connections and human-centric work flourish.
• We empower your Brains for innovation, valuing relentless curiosity and collaborative intelligence to solve complex challenges.
• And we champion Courage, inspiring you to speak up, embrace experimentation, and advocate for bold solutions that push our thinking to be better than yesterday.