Corporate Purchasing Assistant at Chicago Corporate HQ (Bryn Mawr) in Chicago, IL

Job description

• Are you highly organized, detail-oriented, and enjoy working with both people and data? We're looking for a Corporate Purchasing Assistant to support our Purchasing team by managing supplier documentation, coordinating purchasing activities, and helping ensure our operations run smoothly across the organization.
• This is an excellent opportunity for someone looking to build a career in purchasing, procurement, supply chain, or operations while gaining exposure to a wide variety of business functions and supplier partnerships.
• This role is on-site based out of our Chicago HQ (Bryn Mawr) location.

Responsibilities

• As a Corporate Purchasing Assistant, you'll play a key role in supporting daily purchasing operations and supplier management initiatives. Your responsibilities will include:
• Managing supplier and purchasing information within company systems and databases
• Communicating with suppliers and internal teams to collect and maintain required documentation
• Organizing and maintaining electronic supplier records
• Coordinating supplier approval processes with cross-functional stakeholders
• Reviewing supplier documentation for accuracy, completeness, and compliance
• Preparing reports and supporting purchasing analytics
• Assisting with annual inventory projection updates
• Soliciting quotes for non-inventory purchases and supporting vendor selection recommendations
• Creating and maintaining vendor records
• Processing purchase orders, blanket purchase orders, and credit applications
• Supporting national purchasing agreements across corporate and divisional locations
• Maintaining inventory levels for office, kitchen, coffee, and breakroom supplies
• Providing administrative and operational support to the Purchasing team
• Participating in special projects and continuous improvement initiatives

Requirements

• Bachelor's degree preferred
• Strong communication skills with the ability to build positive relationships across all levels of the organization
• Exceptional attention to detail and organizational skills
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook
• Experience with ERP, purchasing, procurement, inventory, or supply chain systems is a plus
• Self-motivated team player with a proactive approach to problem-solving

Skills

Required

• Strong communication skills
• Exceptional attention to detail
• Organizational skills
• Self-motivated team player
• Proactive approach to problem-solving

Benefits

• Gain hands-on experience in purchasing and supply chain operations
• Work closely with suppliers and cross-functional teams across the organization
• Develop valuable procurement, vendor management, and analytical skills
• Opportunity to contribute to process improvements and business initiatives
• Collaborative team environment with opportunities for professional growth
• Compensation: $60,000 -$80,000