Executive Assistant at AerSale, Inc. in Doral - FL

Job description

• Job Description:

Responsibilities

• Completes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
• Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
• Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.
• Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
• Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts. Improves quality results by studying, evaluating, and re-designing processes, implementing changes.
• Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.
• Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.
• Perform additional duties as assigned

Requirements

• Bachelor's degree in Business Administration or a related field.
• Minimum of 10 years of administrative experience, including at least 5 years supporting an executive at the C-level or equivalent.
• Company start-up experience preferred.
• Excellent verbal and written communication skills.
• High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.
• Demonstrated success where personal results and accountability are evident.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong sense of teamwork.
• Can operate independently and remotely from a supervisor.
• Advanced PC skills in Microsoft Office, including Word, PowerPoint, and Excel.
• Proficient with technology, including mobile devices.

Skills

Required

• Strong sense of teamwork

Benefits

• • Medical Insurance
• • 100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance
• • 401K with Employer Contribution
• • Employee Stock Purchase Plan (ESPP)
• • Education Reimbursement (related field)
• • Employee Referral Program and Recognition Program
• • Paid Holidays and 15 Paid Time-Off Days annually