Receptionist and Office Administrator at epdj in Perth, Western Australia, Australia

Job description

• Nova Systems is a leading engineering services and technology solutions company, partnering with our clients to keep our nations and people safe and secure. At Nova, we work collaboratively to achieve our vision and our strategic objectives, whilst staying true to our values of Trust, Professionalism, Community and Passion. We collectively contribute to a safe, respectful, and inclusive workplace, valuing diversity in all its forms.
• As the Receptionist and Office Administrator, you play a key role in providing comprehensive administrative support to our local office and ensuring a welcoming and efficient front desk experience, including managing incoming calls, greeting visitors, and providing essential administrative support to facilitate smooth office operations.
• Please note that this role is based in our Fremantle WA office and requires attendance in the office when duties and responsibilities are being undertaken. Hours of work are Monday to Friday 10:00am – 2:00pm and is offered on a permanent part-time employment basis.

Responsibilities

• Welcome visitors to the organisation and direct them as necessary.
• Manage incoming calls – both internal and external to the organisation.
• Maintain the general tidiness of the reception area, kitchen, and associated conference/meeting rooms.
• Order stationery and staff amenities.
• Coordinate office maintenance when required.
• Coordinate meeting room bookings and organise catering as required.
• Assist with new starter induction and onboarding.
• Assist with individual and group travel and accommodation bookings and claims.
• Credit card and expense reconciliation.
• Provide administrative support to SLT members and GMs as appropriate.
• Support WHS Officer, ensuring local WHSE requirements are met and maintained.
• Support Group Security Officer, ensuring security requirements are satisfied, and risks reported promptly.
• Coordinate with the Social Committee for various social events throughout the year (morning teas, monthly lunches, dinners, roadshows, etc.).
• Coordinate and facilitate a monthly meeting with senior leaders as a forum to ensure Nova remains a great place to work and coordinate leadership representation at events.

Requirements

• Previous experience in a similar, busy office role, providing administrative support.
• Strong people skills with a high level of customer service.
• Good written and verbal communication skills and demonstrated prioritisation and time-management skills.
• Demonstrated flexibility and adaptability in the workplace with a proven ability to adjust your priorities to accommodate urgent requests.
• Ability to plan and perform tasks with minimal supervision.
• Excellent knowledge of the MS Office suite and PDF software.
• Be enthusiastic about providing high-quality support, with a proven ability to provide a high level of customer service.
• Australian Citizenship with the ability to obtain and maintain an AGSVA security clearance
• Ability to travel as required

Skills

Required

• Strong people skills
• High level of customer service
• Good written and verbal communication
• Prioritisation and time-management
• Flexibility and adaptability
• MS Office suite
• PDF software

Benefits

• With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter.
• Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people.
• Just a few of the great benefits you will have access to are:
• Generous Parental Leave: Primary Carers receive 20 weeks paid leave; Partner Carers receive 4 weeks. Full superannuation contributions for up to 52 weeks
• Professional and Personal Development: Up to $5,000 per year (pro rata) of allowance with PD leave included. Up to $750 per year (pro rata) can be used towards well-being such as a gym membership or assets related to well-being activities
• Additional Leave: Ranges from - Reserve, Loyalty, Emergency Services, Purchased (up to 2 weeks), and Community Service
• Flexibility: We promote a culture that encourages and enables flexible ways of working that support our people
• Dress For Your Day: We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust
• Reward & Recognition Program: Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more
• Employee Assistance Program: for employees and family members
• Annual ANZ conference: Great way to connect more broadly and strengthen your internal networks and have some fun!
• Well-being Hub with access to health and fitness content
• Access to Defence Health and Travel Insurance
• Free Flu Vaccination annually
• Novated Leasing and Salary Sacrifice
• Nova Employee Share Offer
• An inclusive, collaborative, and supportive culture
• Social activities throughout the year, we even dress up at times, think Safari – we don’t like to take ourselves too seriously!
• You can view the full range of benefits at https://www.novasystems.com/au/careers/life-at-nova-systems