Administrative Assistant 5 at State of Louisiana, LA in Baton Rouge

Job description

• The Division of Administration/Office of State Uniform Payroll has a vacancy. This job title has an assigned pay grade of AS-613.
• Join Our Team – Executive Assistant Opportunity
• Office of State Uniform Payroll (OSUP)
• The Office of State Uniform Payroll (OSUP) serves as the centralized, statewide payroll accounting team for Executive Branch agencies on the LaGov HCM system. We support over 100 agency HR offices and more than 37,000 employees through three core program units:
• Benefits and Financial Administration
• Wage and Tax Administration
• Garnishment Administration
• Our mission is to administer and facilitate payroll services in a timely, accurate, and professional manner, and to give quality service to agencies and vendors on the LaGov HCM system in accordance with executive policy and federal and state mandates.
• We are seeking a highly organized, professional, and self-motivated individual to serve as the Executive Assistant to the Director and provide administrative support across our three program units.

Responsibilities

• • Provide confidential administrative support to the Director, handling and resolving minor administrative matters independently.
• • Answer and route calls on the main office line; open, copy, and distribute incoming mail.
• • Maintain supply and property inventories; process purchase orders and invoices for payment.
• • Edit and distribute official OSUP memoranda; maintain and update the OSUP website.
• • Act as backup timekeeper; review and audit biweekly time entry for accuracy.
• • Serve in a variety of liaison and coordination roles, including:
• Personnel Liaison
• State Buildings Liaison
• IT Coordinator
• Archive Records Officer
• Purchasing and Travel Coordinator
• Property Control Manager
• Safety Coordinator
• Training Coordinator

Requirements

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Four years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Skills

Required

• Accepting Direction
• Communicating Effectively
• Demonstrating Accountability
• Making Accurate Judgments