HR Assistant at Enviri in West Columbia, SC, United States

Job description

• The Human Resources Clerk provides administrative and clerical support to the Human Resources Department. This position assists with employee file management, I-9 record maintenance, document scanning and electronic filing, employee assistance with annual assessments and biometric requirements, policy review support, and various HR administrative functions. The ideal candidate is professional, detail-oriented, organized, and able to follow instructions while maintaining strict confidentiality and providing excellent customer service to employees.
• This position plays a vital role in supporting HR operations through effective records management, employee assistance, compliance support, and administrative coordination, contributing to the overall efficiency and success of the Human Resources Department.

Responsibilities

• Assist employees with completing required annual assessments, Year-End (YE) Biometric screenings, and other company-required programs.
• Provide employees with access to computers and support resources needed to complete the required HR assessments and training.
• Maintain confidentiality of employee information and sensitive company records.
• Organize, maintain, and update employee personnel files and HR records.
• Maintain, update, and organize Form I-9 records and support employment authorization documentation in accordance with company procedures and record retention requirements.
• Assist with periodic audits of I-9 files to ensure records are complete, accurate, and properly maintained.
• Scan, index, upload, and electronically archive employee documents and HR records to designated HR databases, electronic filing systems, and shared drives.
• Assist with converting paper personnel files into electronic records as part of HR document management initiatives.
• Organize and maintain the HR file room to ensure accurate filing and efficient document retrieval.
• Retrieve, file, and distribute HR-related documents as needed.
• Perform secure shredding and disposal of confidential documents in accordance with company policies.
• Assist with reviewing some HR policies, procedures, and related documentation as assigned.
• Support HR activities related to year-end and new-year preparation, including records management, employee communications, and administrative projects.
• Perform other duties and responsibilities as needed to support the Human Resources Department.

Requirements

• Education and Experience
• High School Diploma or GED required.
• Associate Degree in Human Resources, Business Administration, or a related field preferred.
• One (1) year of administrative, clerical, records management, or Human Resources experience preferred.
• Knowledge, Skills, and Abilities
• Strong attention to detail and organizational skills.
• Ability to follow instructions and complete work accurately and efficiently.
• Excellent customer service and interpersonal skills.
• Ability to work professionally with employees at all levels of the organization.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Ability to prioritize multiple assignments and meet deadlines.
• Basic knowledge of HR practices, personnel records management, and compliance requirements preferred.

Skills

Required

• Professionalism
• Attention to Detail
• Organization and Time Management
• Confidentiality and Integrity
• Customer Service Orientation
• Communication Skills
• Dependability
• Teamwork and Collaboration
• Initiative and Accountability