Transportation Manager at PowerGrid Services in Hartselle, AL

Job description

• The Transportation Manager is responsible for all point-to-point logistics and transportation operations for PowerGrid Services' equipment fleet. This role manages the complete lifecycle of equipment movement and on-road compliance: receiving new assets from suppliers, coordinating delivery to business units, ensuring Samsara telematics installation and equipment upfitting before BU arrival, managing end-of-life equipment disposition (return or auction), ensuring DOT compliance and vehicle safety, managing titles and registrations, and analyzing transportation costs and efficiency across all business units.
• The Transportation Manager establishes and manages relationships with national transport carriers, towing companies, and logistics providers; ensures compliance with MSAs, insurance requirements, and DOT regulations; and provides business units with approved provider networks, compliance guidance, and cost reduction opportunities.

Responsibilities

• Incoming Equipment Movement & Deployment
• Coordinate receipt of new equipment from suppliers and manufacturers
• Arrange and manage transport of new equipment to designated business units
• Ensure Samsara telematics is installed and activated BEFORE equipment arrives at business unit
• Oversee equipment upfitting (attachments, decals, configurations, safety equipment) so equipment is ready to deploy on day of arrival
• Track incoming equipment status and provide BU delivery timelines
• Verify equipment quality and specification compliance upon receipt
• Coordinate pre-delivery inspections and safety checks
• DOT Compliance & Vehicle Safety
• Ensure all equipment meets DOT safety and compliance requirements before deployment to business units
• Coordinate annual DOT inspections and maintain inspection records
• Ensure all safety equipment is installed and functional (lights, markings, safety devices)
• Track and enforce DOT compliance deadlines and inspection schedules
• Ensure business units understand DOT obligations and compliance requirements for equipment operation
• Monitor and report on DOT compliance status across all mobile equipment
• Escalate compliance issues to VP of Fleet immediately
• Maintain documentation for audit and regulatory purposes
• Title & Registration Management
• Oversee issuance and management of vehicle titles for all fleet equipment
• Coordinate registration process for new equipment across all states where PowerGrid operates
• Track and enforce annual registration renewals for all equipment
• Maintain master title and registration documentation for all assets
• Ensure business units receive registration documentation when equipment arrives
• Coordinate transfer of titles and registrations during equipment disposition (return or auction)
• Manage multi-state registration requirements and IFTA/IRP compliance
• Track registration expiration dates and provide advance notice of renewal requirements
• Maintain audit trail of all title and registration changes
• Telematics Management (Samsara)
• Manage Samsara device installation on all incoming equipment before delivery to business units
• Oversee Samsara account setup, user provisioning, and reporting configuration
• Monitor Samsara uptime and performance; troubleshoot and resolve connectivity issues
• Ensure Samsara data feeds are active and reporting correctly for all installed devices
• Coordinate with Samsara support and IT on system troubleshooting and platform updates
• Track installation metrics and report on completion rates and outstanding units
• End-of-Life Equipment Management & Disposal
• Work with VP of Fleet to evaluate and prioritize equipment for end-of-life disposition
• Develop disposition timeline and strategy for each asset (immediate removal vs. scheduled end-of-life)
• Assess equipment condition and determine optimal disposition channel (auction, return to lessor, salvage, donation)
• Document disposal justification and obtain VP approval before proceeding
• Coordinate with BU leadership to schedule removal and transition planning
• Provide disposition schedule to Finance for asset retirement and accounting purposes
• Maintain relationships with multiple regional and national auction houses and liquidation providers
• Evaluate auction house options based on equipment type, geographic location, expected value, and timing
• Negotiate auction consignment agreements and fee structures
• Request pre-auction estimates on expected proceeds and residual value recovery
• Provide auction houses with complete equipment documentation, photos, and condition reports
• Coordinate auction timing and lot grouping to maximize proceeds
• Serve as primary contact for auction house questions and coordination
• Arrange transport of equipment from business units to auction facility or designated location
• Coordinate with approved transport carriers for safe and timely delivery
• Ensure all equipment reaches auction in documented condition
• Track equipment status from BU pickup through delivery to auction house
• Obtain delivery confirmation and equipment acceptance documentation from auction facility
• Maintain photographic documentation of equipment condition at time of delivery
• Initiate title transfer process to auction house or liquidation provider
• Coordinate with state DMV to cancel vehicle registrations
• Remove equipment from registration tracking systems (IFTA/IRP)
• Deactivate Samsara devices from equipment before disposal
• Ensure clean title transfer with no outstanding liens or compliance issues
• Maintain documentation of all title and registration changes in master file
• Monitor auction listings and obtain lot numbers for tracked equipment
• Track auction dates and provide advance notice to Finance of expected sale dates
• Obtain final auction sale price and proceeds documentation
• Verify proceeds received against expected sale prices and auction house projections
• Track and report on residual value recovery by equipment type and vintage
• Reconcile actual proceeds against budgeted residual values
• Identify variances and trends (units selling above/below projections)
• Provide Finance with sale documentation for revenue recognition
• Coordinate equipment removal from Fleetio and all fleet management systems
• Remove equipment from maintenance tracking and compliance schedules
• Obtain asset retirement approval from Finance/Accounting
• Provide complete disposition documentation package to Accounting for asset write-off
• Maintain archive of all disposition documentation for audit purposes
• Update asset registry to reflect final disposition status and sale date
• Prepare monthly/quarterly end-of-life disposition reports
• Track and report on equipment removed, auction dates, sale prices, and proceeds
• Report on residual value recovery rates by equipment class and age
• Identify and track disposition delays or challenges
• Prepare executive board packs on equipment disposition trends and proceeds
• Maintain complete audit trail of all end-of-life equipment from flagging through final sale
• Transportation Carrier & Towing Relationships
• Establish and maintain relationships with national equipment transport carriers
• Establish and maintain relationships with national towing companies
• Negotiate MSAs (Master Service Agreements) with transport and towing providers
• Verify insurance coverage and compliance requirements for all carriers and towing companies
• Ensure carriers maintain DOT compliance and safety certifications
• Provide business units with approved carrier and towing company contact lists and account information
• Ensure all business units use only approved providers for equipment movement and towing services
• Monitor provider performance, response times, and service quality
• Address provider issues and escalate non-compliance to VP of Fleet
• Cost Analysis & Optimization
• Review and analyze transportation and towing costs by business unit
• Identify opportunities to reduce transportation spend and improve efficiency
• Develop reports on shipping costs by BU, cost trends, and benchmark opportunities
• Evaluate whether business units should use internal resources (employees) vs. external carriers for specific moves
• Provide data-driven recommendations on opportunities for cost reduction and process improvement
• Track towing service usage and evaluate when BU employees should handle towing vs. external providers
• Analyze residual value recovery and identify optimization opportunities
• Prepare executive board packs highlighting transportation trends, challenges, and optimization opportunities
• Compliance & Documentation
• Ensure all carriers and towing companies maintain current insurance and MSA compliance
• Track and verify insurance documentation for all approved providers
• Maintain master list of approved transport and towing providers with current MSAs and insurance
• Audit BU transportation spending to ensure only approved providers are being used
• Escalate non-compliance or unauthorized provider usage to VP of Fleet
• Maintain complete documentation trail for DOT compliance, titles, registrations, and carrier compliance
• Reporting & Analytics
• Develop and maintain dashboards on transportation costs, carrier performance, and asset movement status
• Create monthly/quarterly reports on transportation spend by BU, cost per movement, and trends
• Report on Samsara uptime, installation completion rates, and outstanding unit status
• Report on DOT compliance status, inspection completion rates, and outstanding compliance items
• Report on title and registration status, expiration tracking, and renewal compliance
• Report on end-of-life equipment disposition, auction proceeds, and residual value recovery
• Identify and track recurring transportation challenges and opportunities
• Present findings and recommendations to VP of Fleet and executive leadership

Requirements

• Transportation and logistics operations: managing end-to-end equipment movement across multiple locations
• DOT and regulatory compliance: understanding DOT safety requirements, inspection protocols, and multi-state requirements
• Title and registration management: vehicle titling, multi-state registration, IFTA/IRP compliance
• End-of-life asset management: equipment evaluation, auction processes, residual value recovery
• Carrier and vendor management: negotiating contracts, managing MSAs, ensuring compliance and performance
• Telematics and fleet technology: Samsara platform experience, installation coordination, system troubleshooting
• Cost analysis and optimization: identifying spend reduction opportunities and operational efficiency improvements
• Project management: coordinating multiple incoming/outgoing equipment moves and dispositions simultaneously
• Data analysis and reporting: using data to drive decisions and communicate findings to leadership
• Compliance and documentation: managing insurance, MSAs, DOT requirements, titles, and regulatory documentation
• Cross-functional coordination: working with BU leaders, suppliers, carriers, IT, and compliance teams
• 5+ years of transportation, logistics, or fleet management experience
• Industry experience with power, utilities, or heavy equipment is strongly preferred
• Proven experience with DOT compliance and vehicle safety requirements
• Proven experience managing vehicle titles, registrations, and multi-state compliance
• Experience coordinating equipment or vehicle movements across multiple locations
• Proven experience with carrier negotiations and MSA management
• Experience managing telematics or tracking systems (Samsara, Verizon Connect, or similar)
• Experience analyzing transportation or logistics costs and identifying optimization opportunities
• Experience managing equipment end-of-life, auction processes, or asset disposition (preferred)
• Strong project management skills: ability to manage multiple simultaneous projects
• Proficiency with Excel and ability to develop reports and cost analyses
• Excellent communication skills: ability to coordinate with vendors, BU leaders, carriers, and regulatory agencies
• Bachelor's degree in logistics, business, supply chain, or transportation (or equivalent fleet management experience)
• Preferred: CDL or transportation industry background
• Preferred: Experience in heavy equipment, utility, or construction fleet logistics
• Preferred: Familiarity with IFTA and IRP multi-state compliance

Skills

Required

• Transportation and logistics operations
• DOT and regulatory compliance
• Title and registration management
• End-of-life asset management
• Carrier and vendor management
• Telematics and fleet technology
• Cost analysis and optimization
• Project management
• Data analysis and reporting
• Compliance and documentation
• Cross-functional coordination
• Proficiency with Excel