Administrative Assistant II at IMCS Group in Duarte, CA

Responsibilities

• Performs administrative and office support activities for multiple supervisors.
• Duties may include fielding phone calls, receiving and directing visitors, typing, filing, and faxing.
• Support physicians and division leadership, handle confidential information, coordinate travel, process reimbursements, and provide high-level administrative support.

Requirements

• Description: Performs administrative and office support activities for multiple supervisors. Duties may include fielding phone calls, receiving and directing visitors, typing, filing, and faxing. Skills in word processing, spreadsheet and presentation software required. Internet research abilities are also important. Staff in this category may also have the title of dept. asst, coordinator or associate. Previous experience within HR department is helpful but not required. Past experience sheduling meetins/interviews/attention to detail is critical. Must have exceptional communication skills (written and verbal) as well as excellent organization skills 3-5 years of experience.

Skills

Required

• Word processing
• Spreadsheet
• Presentation software
• Internet research
• Excellent organization skills
• Proficient in computers
• Calendar management
• Meeting coordination
• Correspondence preparation
• Report and record maintenance
• Expense and reimbursement processing
• Strong organizational skills

Preferred

• PeopleSoft
• ERP or financial systems experience
• Healthcare administrative experience
• Medical terminology