Administrative Assistant at MXR Imaging, Inc. in Manasquan, NJ, USA

Job description

• The Administrative Assistant attends to visitors and deals with inquires on the phone as well as face to face. Supply information regarding the organization to the general public, client and customers. Qualify incoming calls to the appropriate departments within the organization. Dispatch incoming service and/or parts' calls to the appropriate personnel in a timely manner.

Responsibilities

• Answer incoming telephone calls and direct calls to the appropriate personnel
• Receiving and directly relay telephone messages to departments in the organization
• Generate purchase agreements and invoices
• Update company databases daily
• Work side by side and assist sales reps
• Monitor the use of office supplies and equipment
• Provide information to incoming callers of the organization
• Greet persons visiting the premises and direct them
• Deal with queries from the public and customers
• Ensures knowledge of staff movements in and out of the organization
• General administrative and clerical support
• Assist in preparing letters and documents
• Assist with scheduling appointments, organize meetings/or reservations
• Maintain clean reception area and other areas
• Duties and responsibilities are subject to modification to fit the needs of the business as deemed appropriate by management team. Such modifications may occur in writing or verbally
• Perform other duties as assigned

Requirements

• Requirements:
• Required
• High School Diploma or equivalent
• Bachelor's degree
• Working knowledge of Word, Excel, and Lotus Notes preferred
• The ability to multi-task
• Excellent verbal and written communication skills
• Strong interpersonal and communication skills; experience in effectively communicating and the ability to act decisively to resolve problems

Skills

Required

• The ability to multi-task
• Word
• Excel
• Lotus Notes