Executive Assistant/ Operator at The Kick-Assistant in Miami, Florida, United States

Job description

• This is not a traditional Executive Assistant role.
• We are looking for a high-ownership operator to work directly with a fast-moving real estate entrepreneur who runs multiple entities, including:
• Real estate acquisitions
• Wholesale operations
• A nonprofit foundation
• A startup
• A title company
• You will function as a true right hand — someone who can take ownership of the operational layer, make decisions, and ensure nothing falls through the cracks across all areas of the business.
• If you are someone who waits for instructions, this role is not for you.
• If you are someone who anticipates, solves, and executes at a high level, you will thrive here.
• 
• The executive does not need to follow up
• Problems are solved before they escalate
• Priorities move forward without constant direction
• Everything is organized, tracked, and handled

Responsibilities

• Operate as the Executive's Right Hand
• Manage and prioritize calendar, inbox, and communications
• Act as a gatekeeper — filtering what reaches the executive
• Prepare meetings with clear agendas and outcomes
• Ensure priorities are executed without constant follow-up
• Drive Execution Across All Entities
• Coordinate real estate deals (deadlines, wires, closing timelines)
• Track multiple moving priorities across acquisitions, operations, and projects
• Communicate with agents, attorneys, lenders, and vendors (Spanish + English)
• Ensure nothing slips — you own follow-through
• Own Systems & Improve Operations
• Build and maintain systems for task tracking, workflows, and follow-ups
• Identify inefficiencies and fix them proactively
• Create structure across multiple business lines
• Financial & Operational Oversight
• Review expenses, invoices, and payments
• Flag inconsistencies before they become problems
• Maintain organized records across all entities

Requirements

• Fluent in English and Spanish (non-negotiable)
• Based in Miami and able to work fully in-office
• 2+ years in an Executive Assistant, Operations, or similar high-trust role
• Experience in real estate or fast-paced environments preferred
• Comfortable handling time-sensitive tasks (contracts, wires, deadlines)
• Proficient with tools like Google Workspace, Asana, CRM systems, QuickBooks (or similar)

Skills

Required

• Fluent in English and Spanish
• Proficient with Google Workspace
• Proficient with Asana
• Proficient with CRM systems
• Proficient with QuickBooks (or similar)
• High ownership and decision-making

Benefits

• High visibility and direct exposure across multiple businesses
• Real ownership and responsibility (not just task execution)
• Opportunity to grow into a true operator / Chief of Staff-type role