Staff Accountant at CIVIE in Plano, TX

Job description

• We are seeking a detail-oriented Staff Accountant to manage Accounts Payable (AP) and Accounts Receivable (AR) processing across three entities. This role is supported by AI-enabled accounting software, streamlining routine transaction processing so the successful candidate can focus on accuracy, exception handling, and trend analysis rather than manual data entry.
• This is a great opportunity for someone who wants to grow beyond transactional accounting into a role that includes monthly reporting and analytical insight. This is a remote role; however, candidates must be based in the Dallas/Frisco, TX area in order to pick up mail from the company PO Box on a weekly basis.

Responsibilities

• Manage day-to-day AP and AR workflows across multiple entities using Bill.com and QuickBooks Online
• Review, code, and approve vendor invoices
• Generate and send customer invoices; monitor collections and follow up on past-due accounts
• Reconcile AP and AR subledgers to the general ledger for each entity
• Resolve discrepancies, coding errors, and exceptions flagged by AI-enabled processing tools
• Maintain accurate vendor and customer records across all three entities
• Monitor AP and AR trends throughout the month (aging, DSO/DPO, payment timing, unusual variances)
• Prepare a month-end AP/AR trends summary for leadership, highlighting notable shifts, risks, or opportunities
• Flag cash flow implications from AP/AR trends to the Controller in a timely manner
• Support month-end close by ensuring AP and AR are accurately reflected prior to close
• Maintain consistency in AP/AR processes and documentation across all three entities
• Pick up mail from the company PO Box on a weekly basis (requires local presence in the Dallas/Frisco, TX area)
• Sort incoming mail and distribute or scan/forward items to the appropriate remote team members
• Flag any invoices, checks, or time-sensitive documents received by mail for prompt processing

Requirements

• Remote position; must be based in the Dallas/Frisco, TX area to fulfill weekly PO Box mail pickup
• Bachelor's Degree in Accounting or Finance
• 3–5 years of experience in accounting, with direct AP and AR responsibility
• Proficiency in QuickBooks Online and Bill.com
• Comfortable working with AI-enabled or automated accounting tools and adapting processes as tools evolve
• Strong Excel skills
• Experience working across multiple entities preferred
• Excellent attention to detail and ability to spot anomalies in transaction data
• Ability to synthesize data into clear, concise trend summaries for leadership
• Strong communication skills and ability to work independently
• A team player who enjoys a fast-paced environment
• Ability to work independently in a remote environment

Skills

Required

• QuickBooks Online
• Bill.com
• Excel
• AI-enabled accounting tools
• AP and AR processing
• Reconciliation
• Vendor and customer record management
• Trend analysis
• Attention to detail
• Communication
• Independent work
• Team player

Benefits

• Paid vacation, sick time, personal time and holidays
• Health, dental, and vision benefits, with employer HSA contribution
• Long-term, short-term, and life insurances
• 401(k) with company match & profit sharing
• Monthly Fringe benefits
• Quarterly UberEats voucher
• Annual Education stipend