Accounts Payable Clerk - Full Time (Term) at Federated Co-operatives Limited in Portage la Prairie, MB, Canada

Job description

• Reporting to the Office Manager, the Accounts Payable Clerk is responsible for the accurate and timely processing of accounts payable transactions for all Homestead Co-op locations. This position supports financial accuracy through invoice verification, vendor account administration, payment processing, reconciliations, and follow-up on outstanding transactions. The Accounts Payable Clerk also serves as a resource to managers and staff by providing guidance on accounts payable processes, invoice requirements, vendor payments, and related financial procedures while ensuring compliance with organizational policies and established accounting practices.

Responsibilities

• Accounts Payable Administration
• Review, verify, and process invoices in accordance with established procedures.
• Ensure invoices have appropriate approvals and supporting documentation.
• Verify invoice amounts, vendor information, dates, and applicable tax requirements.
• Process accounts payable transactions accurately and within established timelines.
• Vendor Payments and Vendor Management
• Process and release vendor payments in accordance with established payment schedules.
• Maintain vendor records and payment information.
• Review and update vendor payment terms.
• Investigate and resolve payment discrepancies.
• Reconciliations and Financial Support
• Reconcile vendor statements, interdepartmental transfers, and outstanding transactions.
• Follow up with vendors and department managers regarding missing invoices and outstanding items.
• Support period-end activities by maintaining accurate financial records.
• Manage and follow up on outstanding FCL claims as required.
• Customer Service and Internal Support
• Assist customers and staff in person and by telephone.
• Provide support with account payments, receipt requests, forms, and cardlock-related inquiries.
• Serve as a resource to managers and staff regarding accounts payable procedures and invoice requirements.
• Provide guidance to ensure compliance with established accounting and administrative processes.
• Perform weekly mail pickups and deliveries.
• Provide backup support for administrative functions as required.
• Order and maintain office supply inventories.
• Complete other related duties as assigned.

Requirements

• Grade 12 diploma or equivalent is required.
• Post-secondary education in Business Administration, Accounting, Bookkeeping, or a related field is considered an asset.
• An equivalent combination of education and experience may be considered.
• One to three years of experience in accounts payable, bookkeeping, accounting support, or a related administrative finance role.
• Knowledge of accounts payable principles and basic accounting practices.
• Experience working with computerized accounting systems or ERP systems; JDE experience is considered an asset.
• Intermediate proficiency with Microsoft Office applications, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service, communication, and interpersonal skills.
• Ability to investigate discrepancies, identify issues, and recommend solutions.
• Ability to work independently and collaboratively as part of a team.
• Ability to demonstrate strong alignment with Homestead Co-op's values of Integrity, Excellence, and Responsibility.
• Eligible to work in Canada
• Criminal Record check satisfactory to the employer
• Valid class 5 Driver’s license in the Province of Manitoba
• Driver’s abstract satisfactory to the employer
• Ability to lift/pull/push/carry up to 50 lbs.
• Ability to travel locally to perform weekly mail pickups and deliveries.
• Communicates Effectively – Building strong customer relationships and delivering customer-centric solutions.
• Customer Focus – Building customer relationships and delivering customer-centric solutions.
• Action Oriented – Taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.

Skills

Required

• Strong attention to detail and accuracy.

Preferred

• JDE experience is considered an asset.

Benefits

• Homestead offers competitive salaries, a comprehensive benefit package and an employer matched pension plan. We encourage our Team Members to take advantage of learning opportunities to grow and develop, and we foster a culture of living up to our values of Integrity, Responsibility, and Excellence.