HR Coordinator at International Paper in Henderson, KY, United States

Responsibilities

• The Human Resource Coordinator will work collaboratively with the Human Resource Manager and facility management providing superior human resources services to our employees and the facility.
• This position will support a broad range of human resource activities including employee engagement, performance management, recruitment and selection, equal employment, employee benefits, compliance training, employment transactions in SAP and maintenance of personnel files. This is a “hands on” position that requires interaction with all levels of the organization.
• Coordinates selection processes for hourly and salaried positions including posting with and outreach to the local Workforce Development and other organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files. Coordinates orientation and onboarding activities for new hires. Administer security badges and send notification of all personnel changes.
• Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP. Ensure the facility maintains full compliance with all aspects required of a federal contractor.
• Serves as the primary administrator for payroll and communications lead.
• Makes presentations to employees and contractors regarding policies and work rules that apply to all individuals who work at our location.
• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files, and I-9’s.
• Maintains the accuracy and organization of personnel and medical files, documentation and tracking of disciplinary steps, and HRIS system.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with SAP and the plant hourly payroll system. Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
• Working knowledge of all benefits for hourly and salaried employees. Assists with open enrollment meetings. Serves as a resource to employees in resolving benefits-related issues and concerns. Supports processes related to FMLA, disabilities, and return to work.
• Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.
• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, facility managers, Human Resource Manager, and company or community resources in maintaining a highly engaged work environment.
• Coordinate facility functions including employee recognition, service awards, safety, and holiday related events.
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.

Requirements

• Bachelor’s Degree in Human Resources or Organization Behavior (preferred)
• Minimum of three years’ administrative human resources experience or equivalent education. Minimum HS Diploma or GED equivalent required.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
• Experience with SAP strongly desired. Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel. Demonstrated ability to learn new software programs or databases quickly.
• Prior work experience processing payroll required.
• Action Oriented, Customer Focus, Interpersonal Skills, Dealing with Ambiguity, Time Management and Organizational Skills

Skills

Required

• Upbeat and positive attitude
• Superior organizational skills
• Ability to learn new skills quickly
• Flexibility with deadlines
• Effective problem-solving
• Ability to handle multiple priorities
• Proactive and self-directed
• Teamwork
• Prior experience processing payroll

Preferred

• Experience with SAP

Benefits

• International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets