Accounts Payable Clerk at Dashiell Corporation in Deer Park, TX

Job description

• Title: Accounts Payable Clerk
• Department: Dacon
• Location: Deer Park, TX
• The Accounts Payable / Administrative Assistant supports and provides backup coverage for the accounts payable function — handling day-to-day AP transaction processing, vendor account maintenance, and cash disbursement support — while also serving as a flexible administrative resource who can step into general office and payroll support during absences, seasonal workload spikes, or overflow periods. The position will be based in our Deer Park, Texas office located at 1300 Underwood Rd, Deer Park, TX 77536 and will report to the Director – Indirect Tax.
• Keeps vendor payments accurate and on time, protecting Dacon’s relationships with suppliers and subcontractors.
• Provides reliable backup coverage across AP, timekeeping, and office functions during absences and peak periods.
• Supports an accurate month-end close and reduces financial risk by staying on top of on-hold items and reconciliations.
• Frees up the Controller and department managers to focus on higher-level priorities.

Responsibilities

• Employee may be called upon to perform any or all of the following functions, depending on where support is needed:
• Accounts Payable (Primary Focus)
• Processes vendor invoices, including approval routing, GL coding, and data entry, and reviews entries for accuracy.
• Supports the company credit card program by collecting, coding, and organizing transaction documentation.
• Resolves vendor and internal inquiries related to invoices, statements, and payments; verifies sales/use tax accuracy with the Controller.
• Processes disbursements (checks, wires, ACH) and maintains related banking documentation, including positive pay uploads and check registers.
• Monitors on-hold invoices, credit items, and daily banking transactions; performs vendor offsets and AR customer master setups as needed.
• Assists with month-end close, including general ledger entries, corporate invoice reporting, and related close activities.
• Provides backup coverage across AP functions during absences or peak workload periods.
• General Office & Administrative Support (Secondary / Backup Coverage)
• Serves as backup administrative support for managers, office, and field personnel, including payroll data entry and timekeeping support.
• Maintains records, contact lists, and office policies; sorts mail and reconciles expense reports.
• Provides general clerical and filing support as needed.
• Perform special projects and complete other duties as assigned or requested.

Requirements

• Required
• High school diploma required, with a minimum of one year of experience in an office setting.
• Minimum of 1 year of experience working in Accounts Payable.
• Proficiency with Microsoft Office Suite and comfort working within accounting/AP systems.
• Strong attention to detail and working knowledge of AP processes, including invoice coding, sales tax review, reconciliations, and disbursements.
• Flexibility to support general administrative or payroll tasks as needed, strong written and verbal communication skills, and the ability to prioritize in a fast-paced environment with minimal supervision.
• Driving is not required for this position.
• Associate’s degree in Business, Accounting, or a related field (or 2+ years of equivalent experience in lieu of a degree); prior accounts payable or general accounting experience.

Skills

Required

• Microsoft Office Suite
• Accounting/AP systems
• Attention to detail
• Written and verbal communication
• Minimal supervision