Administrative Assistant - Part Time at White Cap in Orlando_32822

Job description

• Responsible for providing project-focused administrative, clerical, and operational support to the Orlando branch and engineering teams. Functions primarily involve high-volume data entry, project setup, tracking project lifecycles, and maintaining accurate job history records. Works closely with internal engineers, operations, and external contractors/customers in a fast-paced branch and distribution environment.

Responsibilities

• Accurately entering customer requests and new projects into internal systems to track job history and operational progress.
• Performs high-volume, detailed data entry across proprietary operating systems, project tracking platforms (e.g., Monday.com), and billing tools.
• Communicates and coordinates with customers, and internal engineering teams regarding project requests, records, and scheduling updates.
• Maintains, audits, and updates project records and files to ensure accuracy for operations and downstream billing.
• Ensures all documents and job files associated with department activities are complete, organized, and compliant.
• Reviews basic information on construction drawings, plans, and job documentation using established checklists (training provided).
• Learns and assists with billing data entry and related administrative processes as project knowledge expands.
• Performs other administrative duties as assigned.

Requirements

• High School Diploma or GED strongly preferred.
• 0–2 years of experience in administrative support, data entry, or office operations (experience in manufacturing, construction, distribution, or working with contractors is a plus).
• Strong organizational skills, keen attention to detail, and comfort operating in a fast-paced work environment.
• Part-time schedule: Approximately 20–25 hours per week (flexible daytime hours between 11:00 AM and 4:00 PM, Monday through Friday)
• Knowledge of various business technologies, including Microsoft Office, along with strong technical documentation skills.
• Must have experience working in a team-oriented, collaborative environment.
• Associate's degree with administrative skills from a business school preferred.
• Self starter with excellent organizational & communication skills.

Skills

Required

• Strong organizational skills
• Keen attention to detail

Preferred

• Strong technical documentation skills