Administrative Assistant II at AllStates Consulting Services in South San Francisco, CA

Job description

• Job Title: Administrative Assistant II
• Location: South San Francisco, CA 94080 (Initially 4 days onsite/week; transitions to 3 days onsite/week once fully trained)
• Pay rate: $30.00 - $33.57/ hr
• Work schedule: Monday – Friday, 8:00 AM – 5:00 PM PST (40.0 hours/week; 6-month contract assignment with extension potential based on business needs)
• Assignment Dates: 10/26/2026 – 04/25/2027
• The Administrative Assistant II provides high-level administrative support to Director-level and executive leadership within Translational Safety (Toxicology, Pathology, gRED Nonclinical Operations) and the broader Development Sciences division. This role handles complex calendar management, coordinates domestic/international travel, organizes onsite/offsite meetings, processes invoices and expense reports, and maintains Development tracking databases.

Responsibilities

• Manage multiple, complex, and rapidly changing executive calendars across time zones
• Plan, schedule, and execute onsite/offsite team meetings, conferences, and team-building events
• Coordinate travel arrangements and conference logistics for leadership and departmental staff
• Process invoices, vendor payments, and expense reports using corporate financial systems
• Draft, edit, and facilitate departmental communications and status reports on behalf of executive staff
• Maintain standard Development tracking tools, spreadsheets, and database management systems
• Handle confidential, proprietary, and time-sensitive information with complete discretion
• Serve as a collaborative liaison across administrative teams in Development Sciences and provide back-up support as needed

Requirements

• 5 to 10 years of professional administrative experience required (previous Genentech or biotech/pharmaceutical industry experience strongly preferred)
• Advanced proficiency in Google Workspace and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) required
• Prior experience with corporate expense reporting and invoice processing applications required
• Strong multi-tasking, organizational, and interpersonal skills with the ability to work independently with minimal supervision

Skills

Required

• Google Workspace

Benefits

•  Health insurance
•  Health savings account
•  Dental insurance
•  Vision insurance
•  Flexible spending accounts
•  Life insurance
•  Retirement plan