Executive Assistant at Computechsale in Whippany, NJ

Job description

• Job brief
• We are looking for an Executive/Personal Assistant to perform a variety of administrative tasks and support our company’s CEO.
• Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• · Acting as the point of contact among executives, employees, clients and other external partners
• · Managing information flow in a timely and accurate manner
• · Managing executives’ calendars and set up meetings
• · Act as the point of contact among executives, employees, clients and other external partners
• · Manage information flow in a timely and accurate manner
• · Manage executives’ calendars and set up meetings
• · Rack daily expenses and prepare weekly, monthly or quarterly reports
• · Oversee the performance of other clerical staff
• · Format information for internal and external communication – WeChat, emails, reports
• · Take minutes during meetings
• · Screen and direct instant messages, phone calls and distribute correspondence
• · Legal knowledge a plus, handling/ maintaining documents containing confidential and sensitive information.

Requirements

• · 5 years’ experience as an Executive Assistant, Personal Assistant or similar role
• · Experience in a retail or e-commerce company, a plus
• · Excellent MS Office, (Highly proficient in Excel) Google Docs and Sheets
• · Outstanding organizational and time management skills, tech savvy
• · Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• · Excellent verbal and written communications skills
• · Professional and personable manner
• · Discretion and confidentiality

Skills

Required

• Professional and personable manner
• Discretion and confidentiality

Preferred

• Legal knowledge a plus