Office Administrator / Operations Coordinator at SERVPRO of Vacaville / Dixon in FL-Boca Raton-33431

Job description

• SERVPRO of South Palm Beach is seeking an experienced Office Administrator / Operations Coordinator with a background in the residential or commercial services industry (restoration, plumbing, HVAC, roofing, electrical, or similar). This role is critical to keeping daily operations running smoothly and supporting field teams, customers, and management.
• The ideal candidate understands the fast-paced nature of service-based businesses, is highly organized, and can confidently manage multiple priorities at once.
• Picture yourself here fulfilling your potential.

Responsibilities

• Answer incoming calls; provide professional, customer-focused communication
• Schedule jobs, coordinate crews, and manage calendars
• Create, process, and track work orders, invoices, and documentation
• Communicate with customers, vendors, subcontractors, and internal teams
• Support billing, collections, and insurance or service documentation (where applicable)
• Maintain accurate records in CRM, job management, and accounting systems
• Assist management with reporting, follow-ups, and administrative tasks
• Ensure office processes stay organized, compliant, and efficient

Requirements

• 1+ years of office experience in a service business (restoration, HVAC, plumbing, roofing, electrical, etc.)
• Strong organizational skills with excellent attention to detail
• Professional phone and email communication skills
• Ability to multitask and thrive in a fast-paced, deadline-driven environment
• Proficiency with office software (Microsoft Office / Google Workspace)
• Experience with scheduling, invoicing, or CRM/job management systems preferred
• Experience with insurance-related work, service billing, or job costing
• Familiarity with Xactimate
• Understanding of emergency or after-hours service operations

Skills

Preferred

• Familiarity with Xactimate

Benefits

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance
• Competitive pay based on experience
• Stable, full-time position with growth potential
• Supportive team environment
• Opportunity to be a key part of a growing company
• Compensation: $45,000.00 - $50,000.00 per year