Executive Assistant at Jackson Walker LLP in Dallas

Job description

• The Executive Assistant provides high-level administrative support to a member of the firms C-Suite. This role requires exceptional organizational skills, sound judgment, and the ability to manage confidential information while coordinating complex schedules, meetings, and projects.

Responsibilities

• Executive Support
• · Manage the Executives calendar, coordinate internal and external meetings, and prioritize competing demands.
• · Screen and prioritize emails, calls, and correspondence; draft responses as needed.
• · Project Tracking and Coordination
• · Maintain project plans, timelines, and key deliverables for initiatives led by the Executive.
• · Monitor deadlines and follow up with the Executive to help ensure tasks remain on schedule.
• Communication and Liaison
• · Serve as the primary point of contact between the Executives and lawyers, department heads, vendors, and business professionals.
• · Escalate issues or potential roadblocks to the Executives
• · Handle sensitive information with discretion and ensure timely follow-up on critical issues.
• Meeting, Event, and Travel Logistics
• · Coordinate meetings and events as requested and identify potential scheduling conflicts early.
• · Flag concerns and recommend adjustments to timelines or priorities.
• · Arrange travel and prepare expense reports.
• · Prepare agendas and compile and distribute meeting information.
• · Assist with compiling follow-up action items, when appropriate.
• · Provide on-site support for meeting preparation and logistics as needed.
• · Ensure the Executive is fully prepared each day with the information needed for upcoming meetings.
• Document and Data Management
• · Maintain organized electronic and paper files, including contracts.
• · Ensure compliance with firm confidentiality and information-governance standards.

Requirements

• · High school diploma or GED required.
• · Bachelor's degree preferred.
• · Minimum of 2 years’ experience supporting a professional services team or executive leadership.
• · Exceptional organizational, time-management, and multitasking abilities.
• · Excellent written and verbal communication skills with strong attention to detail.
• · High level of professionalism, discretion, and judgment when handling sensitive information.
• · Ability to anticipate needs before they arise.
• · Ability to interact confidently and diplomatically with clients, firm leadership, lawyers, and business professionals.

Skills

Required

• Electronic and paper file management