Project Manager at Workscapes, Inc. in Tampa, FL, USA

Job description

• If you're a project leader who thrives on turning vision into reality, Workscapes is ready to meet you. We're a fast‑growing commercial interior design company with talented team members across five Florida locations, and we're driven by one mission: creating inspiring spaces where people love to work.
• As a Project Manager at Workscapes, you won't just oversee timelines and budgets-you'll shape environments that influence how teams collaborate, innovate, and succeed. You'll partner with designers, clients, vendors, and internal teams to bring complex projects to life, all while being supported by a company that values creativity, trust, and genuine collaboration.
• This is an opportunity to make a visible impact every single day. If you're energized by meaningful work, empowered teams, and a culture that celebrates growth, you'll feel right at home here.
• The Project Manager is responsible for planning, coordinating, and executing commercial furniture, casework and modular wall projects from pre-order through final installation and project close-out. This role ensures projects are delivered on schedule, within budget, and in alignment with client expectations, contract requirements, and company standards. The Project Manager works closely with Sales, Design, Procurement, Installation Teams, and Clients to coordinate logistics, schedules, and resources to ensure successful project completion and client satisfaction.

Responsibilities

• Project Profitability - Manage project budgets to ensure profitability by monitoring costs, labor, freight, and installation expenses.
• Site Verification - Coordinate and verify field measurements, site readiness, and installation conditions prior to product delivery and installation.
• Project Schedule/Coordination - Develop and maintain project schedules including procurement, delivery, and installation timelines.
• Attend Construction Meetings - Participate in project coordination meetings with general contractors, architects, designers, and clients as required.
• Job Site Safety - Ensure installation teams follow all safety standards, site requirements, and OSHA guidelines.
• Monitor Project Progress & Set Deadlines - Track project milestones and address issues proactively to keep projects on schedule. Establish and communicate clear deadlines for internal teams, vendors, and installation crews.
• Project Documentation – Maintain accurate project records including drawings, change orders, installation plans, schedules and project correspondence.
• Billing Coordination – Coordinate project billing milestones, change orders, and documentation required for invoicing.
• Project Close-out - Ensure punch list items are completed, documentation is finalized, and the project is successfully closed.
• Ensure Client Satisfaction - Maintain strong communication with clients to ensure expectations are met and issues are resolved quickly.
• Ability to operate and lead under our core values and Guiding Principles:
• Passionate
• Adaptable
• Dedicated
• Coachable
• Dependable
• Adherence to Time and Attendance expectations
• Report to and work from the Warehouse or job site daily
• Coordinate and oversee installation teams, subcontracted installers, and project resources to ensure successful project execution.
• Provide direction and communication to internal teams including logistics, warehouse, and field personnel.

Requirements

• Associate's degree in business, Construction Management, Interior Design, Project Management, or related field preferred.
• 3–7 years of project management experience in commercial furniture, construction, or a related industry.
• Experience coordinating installation teams, vendors, and construction schedules preferred.
• Strong understanding of project scheduling, logistics coordination, and contract documentation.
• Must have strong organizational and time management skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills when working with clients, contractors, and internal teams.
• Ability to read and interpret furniture plans, construction drawings, specifications and schedules.
• Strong problem-solving and decision-making skills.
• Proficiency with project management software such as Microsoft Project, Bluebeam, Microsoft Office, and order management systems.
• Knowledge of commercial furniture installation processes and project logistics.
• Ability to develop, interpret, and manage project schedules using Gantt charts and scheduling tools to track milestones, dependencies, and installation timelines.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Skills

Required

• Microsoft Project
• Bluebeam
• Microsoft Office
• Order management systems
• Gantt charts and scheduling tools

Benefits

• Health Benefits
• Dental Benefits
• Vision Benefits
• 401-K with Company Match
• Paid Maternity Leave
• Short Term Disability
• Long Term Disability
• Life Insurance
• Paid Holidays
• 15 Days PTO