Deputy Finance and Administration Manager at PHYTEC America in Bainbridge Island, Washington

Job description

• We seek a talented Deputy Finance and Administration Manager to join our team on Bainbridge Island. This position will be tasked with learning and assuming all aspects of accounting, human resources, and administration with the goal of succeeding the current Finance and Administration Manager within the coming years. During this transition, the position will assume eventual ownership of all technical compliance of core systems including business administration, risk management, financial reporting & bookkeeping, tax preparation and filings, human resources including compensation and benefits, and property management.
• PHYTEC America has the energy of a startup on a stable foundation of over thirty-five years of success in the United States, Europe, China, and India. This means you will be part of a fast-moving and dynamic working environment where flexibility and adaptability are key attributes needed for success.

Responsibilities

• Business Administration
• Oversee Administrative/Bookkeeping Assistant and cover as needed in their absence
• Conduct company meetings, record information, and distribute meeting minutes
• Renew licenses, annual reports/information, and other requirements per state
• Renew commercial insurance policy
• Renew and oversee credit insurance policy renewals and customer credit coverages, monitor and mitigate business risk
• Finance
• Oversee accounts receivable & accounts payable with direct handling of foreign currency hedges, spot buys, currency conversion and ACH transactions
• Administer bank accounts, daily transactional reviews, and annual renewals of credit
• Maintain Chart of Accounts/Classes
• Reconcile statements & general ledger
• Prepare financials for federal and state tax returns, handle select state returns
• Handle quarterly reporting with both consolidated and single entity reports and documentation (profit and loss, balance sheet, and other reports)
• Provide financial reports to German parent company for its preparation of consolidated financial statements
• Create and oversee annual budget
• Handle assets and inventory adjustments
• Maintain internal standard operating procedures
• Adherence to Generally Accepted Accounting Principles
• Human Resources
• Onboard and offboard employees
• Maintain Employee Records
• Process payroll reports and verify payroll accuracy from external CPA
• Administer and enforce employee policies
• Adhere to legal requirements and best practices
• Property Management
• Oversee property manager
• Ensure lease renewals and collection/changes in rent & property management fees

Requirements

• This position requires a 4-year degree in accounting/business administration with 5 years of experience in the accounting field or 10 years of experience in accounting with an understanding of human resources and business administration
• QuickBooks or other ERP
• Jira and Confluence or other collaboration software
• Slack or Teams or other messaging systems
• BambooHR or other human resources software
• Avatax or other sales tax software or a good understanding of sales tax
• Microsoft Office including Excel, Word, and Outlook
• The ideal candidate is a self-starter with great attention to detail and consistency. The candidate must be able to multi-task and possess a strong degree of ownership whether working independently or within a team.
• If you feel you meet these requirements and would like to develop your skills and career with a company with over three decades of success, we would love to hear from you!

Skills

Required

• QuickBooks or other ERP

Benefits

• We also value work-life balance and provide a comprehensive benefits package including the following:
• 100% company-paid premiums for medical, vision, and dental insurance for you and your dependents (40+ hour employee)
• 100% company-paid premiums for long term disability insurance for the employee (30 + hour employee)
• 401(k) plan with up to 4% employer match
• Generous vacation and sick leave, frontloaded
• Up to 3 weeks of Supplemental Benefit Payment for approved WA State Family/Medical leave
• Monthly cell phone and gym stipends
• Generous paid holidays and week-long holiday break
• PHYTEC cares deeply about equitable and fair pay. The base salary pay range for this position is $85,000 to $115,000 annually
• Please keep in mind this range represents the pay range for positions in the job category within which this position falls. The actual offer will consider a wide range of factors including education and experience.
• Discretionary bonus plan