Senior Administrative Assistant at Dvorak LLC in 2700 North Point Blvd. Baltimore MD 21222

Job description

• We're looking for a Senior Administrative Assistant to provide direct support to our Senior Leadership team while serving as a key resource for day-to-day office operations. This role manages leadership calendars, coordinates meetings, and handles correspondence and communications for Senior Leadership — while also maintaining records, processing documentation, and supporting administrative needs across departments. The ideal candidate brings strong organization, professionalism, and discretion to everything they do.

Responsibilities

• Provide administrative support directly to the President and Vice President, including managing calendars and scheduling internal and external meetings
• Coordinate meeting logistics — preparing agendas, materials, and presentation decks, and tracking follow-up items from leadership meetings
• Arrange travel logistics, including itineraries and reservations
• Draft, proofread, and distribute correspondence, memos, and reports on behalf of leadership
• Serve as a professional point of contact between leadership and staff, vendors, and clients
• Scan, file, and maintain electronic and physical records, and perform data entry across multiple systems
• Prepare and process company documents and forms, and support document retention and records management
• Collaborate with Accounting, HR, and Operations on administrative projects, and help coordinate company events and employee recognition activities

Requirements

• 2–4 years of administrative experience, including experience supporting senior leadership or managers (required)
• Strong calendar management, scheduling, and organizational skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Strong attention to detail and ability to manage competing priorities independently
• Comfortable balancing high-level leadership support with day-to-day office administrative needs

Skills

Required

• Strong organization
• Professionalism
• Discretion
• Attention to detail
• Microsoft Teams

Benefits

• Supportive team environment with opportunities to learn and grow
• Stable company with long-term career potential
• Competitive pay and benefits
• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Pay Range: $26.00 - $31.00 hourly (based upon experience) + bonus opportunity
• Work Location: In person