Executive Assistant / Office Coordinator at ABConsulting BK in Brooklyn NY

Job description

• We’re looking for a highly organized, energetic, and proactive Executive Assistant / Office Coordinator to join a growing company and help keep both the office and executive team running smoothly.
• This is not a senior operations position, and we’re not necessarily looking for someone with years of high-level executive experience. We’re looking for someone smart, capable, dependable, and hungry to grow — the type of person who naturally notices what needs to get done and makes sure it happens.
• The role will be approximately 70% office coordination and 30% executive support.

Responsibilities

• You’ll serve as a central point person within the office, helping keep communication, meetings, responsibilities, and day-to-day issues organized.
• Attend meetings, take notes, and track action items and follow-ups
• Make sure team members stay on top of assigned tasks and deadlines
• Follow up internally to keep projects and responsibilities moving
• Serve as a first point of contact when employees have day-to-day questions or issues
• Resolve straightforward problems independently and escalate larger issues when necessary
• Coordinate meetings and internal schedules
• Help organize vendors, services, supplies, and other office needs
• Keep information organized and make sure things don't fall through the cracks
• Support general office coordination as the company continues to grow
• You’ll also work directly with a senior executive, helping them stay organized and focused on their highest-priority work.
• Calendar and meeting management
• Scheduling meetings and coordinating follow-ups
• Light email management
• Researching vendors, services, companies, or other information as needed
• Reaching out to business contacts and coordinating introductions or meetings
• Helping track executive priorities and outstanding tasks
• Occasionally attending trade shows or industry events and helping track contacts and follow-ups
• Handling miscellaneous projects and requests as they arise

Requirements

• Extremely organized and naturally good at keeping track of details
• High-energy, proactive, and motivated
• Friendly, polished, and professional
• Comfortable communicating with different personalities across an organization
• Able to follow up with people confidently and respectfully
• Resourceful — when something needs to get done, you figure out how to get it done
• Comfortable juggling multiple priorities without becoming overwhelmed
• Dependable and accountable
• Comfortable working directly with senior leadership
• Interested in learning how a growing business operates
• Ambitious and looking for an opportunity to grow rather than simply clock in and out
• Some prior professional office experience is preferred, but we're much more interested in attitude, organization, judgment, work ethic, and potential than an impressive title.

Skills

Required

• Extremely organized
• High-energy
• Proactive
• Friendly
• Polished
• Professional
• Resourceful
• Comfortable juggling multiple priorities
• Dependable
• Accountable
• Ambitious