Accountant at Hotwire in Bengaluru, Karnataka, India

Job description

• As an Accountant within our APAC based Finance Center of Excellence, you will support the global finance operations and specifically the HWUS Finance team by managing Procure-to-Pay workflows, credit card reconciliation, cashbook and bank reconciliations, and maintaining supplier relationships. You will ensure accuracy, compliance, and timely processing while collaborating closely with US stakeholders.

Responsibilities

• Procure-to-Pay (P2P) – AP Workflow & Approvals
• Set up vendors in Paprika & in the bank portal for payment processing
• Receive vendor invoices, validate OCR fields, ensure correct tagging.
• PO Matching & Exception / Query Management: Perform 2-/3-way match, resolve mismatches.
• Obtain written approvals for OPEX & Non-PO Spend
• Respond to vendor inquiries professionally and within a timely manner.
• Prepare payment runs, generate/upload bank files, send remittance.
• Partner with US finance team on inbox triage and SLA turnaround.
• Corporate Cards & Employee Expenses
• Ensure receipts and approvals are collected
• Support the reconciliation and posting of corporate credit card claims
• Review employee expenses to ensure compliance with policy including IRS required receipts. Communicate as needed with Employees to reissue should corrections be necessary
• Collections
• Support Collections process by following up on past due invoices and escalating issues appropriately when necessary
• Cashbook & Bank Reconciliations
• Maintain daily cashbook entries.
• Perform daily bank reconciliations and clear open items.
• Assist Finance Director with Working Capital reports as needed
• Controls & Compliance
• Maintain audit-ready documentation and follow segregation of duties.
• Support internal/external audits with evidence packs.
• Assist US Finance team with fulfilling revenue and purchasing sample pull requests during three annual audit sessions (Half Year (Dec), Interim (May), Full Year (July))
• Stakeholder Communication
• Provide daily handover notes to US team and join scheduled stand-ups.
• Maintain process maps and run-books for continuity

Requirements

• 3 years+ experience in accounts payable, credit card reconciliations and supplier management within a shared services environment with a shared inbox. Experience in audit, billing and general accounting a strong plus
• Working knowledge of job structures and Job vs GL accounting required
• Agency or Professional service industry experience preferred. Audit firm experience a plus
• Experience with Paprika or a similar accounting system is desirable
• MS Excel (intermediate) and MS Word experience are essential
• Excellent written and spoken English for US stakeholder interactions.
• Proactive, solution-oriented mindset with ability to meet strict deadlines.
• US AP experience preferred

Skills

Required

• Accounts payable
• Credit card reconciliations
• Supplier management
• Shared services environment
• Shared inbox management
• Job structures and Job vs GL accounting
• MS Excel (intermediate)
• MS Word
• Excellent written and spoken English

Preferred

• Audit
• Billing
• General accounting
• Audit firm experience
• Paprika or similar accounting system
• US AP experience