HR Assistant Compliance at Volunteers of America Los Angeles in Los Angeles, CA

Job description

• As part of the HR Compliance Team, the Human Resources Assistant I - Compliance will assist in the day-to-day operations of the Human Resources Department

Responsibilities

• Supports HR Compliance Team: performs triage on incoming emails directing emails to appropriate HR team for support
• Works in support of HR Department in general, as well as assisting the Benefits, Classification & Compensation, HR Service, and Employee Relations efforts
• Perform administrative duties such as identifying and organizing documents for electronic archiving, photocopying, data entry and organize materials, credential and licensing tracking
• Assist in HR Compliance audit activities for both internal and external/program audits such as requesting internal reports and ensuring timely completion and submission of requirements
• Assist with collection of employee records and timely responses for legal actions, such as record requests, by reviewing HR records and reaching out to departments as needed (AP, Payroll, IT)
• Other duties as assigned
• The essential functions are those key requirements, specific tasks, and job duties of the position that are required on a regular basis (using action words such as perform, responsible for, deliver, develop, etc).
• HR Service Team support, including employee onboarding, administrative duties, such as preparing and filing employee-related records, data entry into HRIS, verify all HRIS entries supported by documentation
• Supports HR Department, assisting Benefits, Compliance, Employee Relations and Classification/Compensation efforts as directed
• Performs employment and degree verification in support of Recruiting effort, eligibility checks for transfer and reclassification requests
• Handles incoming employee telephonic inquiries, referring issues for resolution
• Processes employee terminations, including final paycheck
• Performs compliance tracking: background checks, TB screening, licensing, credentials, et cetera
• Other duties as required

Requirements

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• High School or GED and some college coursework in Human Resources, Business, or related field
• Experience in a Human Resources role
• Bachelor’s degree in Human Resources, Business, or related field
• Bilingual in English and Spanish (written and verbal).

Skills

Required

• Experience in a Human Resources role