Legal Assistant/Receptionist at Sands Anderson PC in Richmond, VA

Job description

• Sands Anderson is seeking a highly organized, detail-oriented, and client-focused Legal Assistant/Front Office Receptionist to join our Richmond office. This dynamic position supports two litigation attorneys and provides firm-wide administrative assistance. The ideal candidate is proactive, professional, and thrives in a fast-paced legal environment.

Responsibilities

• Perform general administrative tasks including file opening/closing, scanning, copying, faxing, and billing.
• Manage incoming/outgoing mail, couriers, and packages.
• Schedule and coordinate meetings, appointments, travel arrangements, and visitor logistics.
• Prepare, revise, proofread and format correspondence, legal documents, presentations and reports.
• Monitor and track deadlines, court dates and critical filing requirements.
• Assist with discovery, document management and case preparation.
• Edit time entries, process check requests and expense reimbursements.
• Coordinate court filings, including electronic filing (ECF) in state and federal courts.
• Greet and assist visitors with professionalism and warmth.
• Answer and direct incoming calls to appropriate departments.
• Maintain a clean, organized, and welcoming reception area.
• Assist with data entry, document organization, and record maintenance.
• Provide general information and support to clients and visitors.
• Serve as professional liaison between attorneys, clients, courts, vendors and opposing counsel.
• Participate in special projects and other duties as assigned.
• Maintain strict confidentiality regarding client matters and firm business.

Requirements

• College degree or equivalent combination of education and experience.
• Minimum of 2 years in a legal administrative role.
• Exceptional client service and communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Strong proofreading and formatting abilities.
• Ability to work independently and collaboratively within a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with PowerPDF or Adobe; experience with Microsoft Teams is a plus.
• Demonstrated professionalism, discretion and confidentiality.
• Availability to work Monday–Friday, 8:15 a.m. – 5:15 p.m.

Skills

Required

• High attention to detail and accuracy

Preferred

• Experience with PowerPDF or Adobe
• Experience with Microsoft Teams

Benefits

• Non-Exempt Position paying $22/hour to $25/hour.