Executive Assistant to the President and Provost at Nebraska Wesleyan University in Lincoln, NE, USA

Job description

• Nebraska Wesleyan University seeks a highly organized, detail-oriented, and adaptable Executive Assistant to provide comprehensive support to the President and Provost. This pivotal role serves as a strategic partner who provides high-level executive support, coordinates key projects, and ensures follow through on organizational priorities.
• The ideal candidate is proactive, flexible, and skilled at managing multiple tasks in a fast-paced environment. This role requires exceptional judgement, professionalism, direction, organizational skills, and the ability to anticipate needs in a dynamic environment. This exempt position reports to the President and Provost.
• Department Office of the President; Academic Affairs Office

Responsibilities

• Manage President's donor portfolio, including coordinating donor meetings, communications, and follow-up activities;
• Monitor and assist with executive email communications and meeting requests as directed, exercising discretion and sound judgement;
• Review, code, route and process invoices for approval and payment;
• Manage budgets for assigned academic colleges;
• Administer contracts for part-time faculty appointments and overload assignments for full-time faculty;
• Support major institutional events including Opening Week, Matriculation Convocation, Student Research Symposium, Commencement, and other special events;
• Provide administrative support for the Board of Governors including meeting preparation;
• Provide administrative support to the Associate Provost, Academic Deans and Chief of Staff;
• Coordinate administrative support for academic committees;
• Supervise and mentor administrative assistant;
• Ensure smooth day-to-day office operations and foster a positive, service-oriented environment.

Requirements

• 3-5+ years of progressively responsible administrative, executive support, or project coordination experience
• Experience supporting senior leaders, executives, boards, committees or governing bodies
• Experience managing confidential and sensitive information with discretion
• Strong written, verbal, and interpersonal skills
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
• Experience with budgeting, invoice processing, or financial reconciliation
• Experience coordinating meetings, events and complex administrative processes
• Supervisory or leadership experience
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, SharePoint, and Teams
• Experience in higher education or supporting senior leadership is preferred, however, candidates with demonstrated success in high-demand administrative roles requiring similar levels of organization, discretion, and multitasking are strongly encouraged to apply.

Skills

Required

• Highly organized
• Detail-oriented
• Adaptable
• Proactive
• Flexible
• Exceptional judgement
• Professionalism
• Discretion
• Ability to anticipate needs

Benefits

• NWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, five weeks of paid time off per year with vacation and holidays, and 100% tuition discount for dependents after one year of service.
• DOE/Q