Administrative Assistant at Barker Staffing Solutions, LLC in Hampton, Virginia, United States

Job description

• The Administrative Assistant serves as the operational and communications hub for Queen Street Baptist Church. This position is responsible for providing high-level administrative support to the Pastor and ministry leaders, ensuring the church office runs efficiently and professionally. This role requires a blend of traditional office management and modern digital proficiency to enhance church communications and organization.

Responsibilities

• Bulletin Production: Design, format, print, and fold the weekly service bulletins and special event materials using Canva. This includes consulting weekly with the Pastor and Music Ministry to ensure accuracy of the order of service.
• Digital Archives: Maintain an organized Google Drive folder system of all church bulletins, documents, and records for historical preservation and easy access.
• Mass Communication: Manage the church's text messaging platform (e.g., Gloo) to send updates, encouragements, and announcements to the congregation.
• Virtual Meeting Management: Schedule and manage Zoom links for church meetings, Bible studies, and virtual gatherings as needed.
• 2. Calendar & Scheduling
• Calendar Coordination: Collaborate directly with the Church Calendar Secretary to maintain an active, conflict-free church calendar using Google Calendar/Gmail.
• Leadership Coordination: Ensure the calendar accurately reflects local community events and external activities where church leadership is participating.
• Reception: Screen and route incoming calls, relay messages, and serve as the initial point of contact for visitors with a courteous, Christian demeanor.
• Member Care Intelligence: Promptly inform the Pastor of critical congregational information, including illnesses, hospitalizations, and bereavements.
• Correspondence: Manage incoming and outgoing mail and draft professional correspondence on behalf of the church.
• Supply Management: Monitor inventory and order office supplies as needed to ensure the office remains fully functional.

Requirements

• Technology Proficiency: Must be proficient in Canva (desktop publishing), Zoom (video conferencing), Gloo (messaging), and Google Workspace (Gmail, Calendar, Drive, Docs).
• Communication: Excellent command of English composition, grammar, and punctuation for proofreading bulletins and letters.
• Confidentiality: Must demonstrate the highest level of integrity and confidentiality regarding pastoral matters and member information.
• Independence: A self-starter capable of prioritizing tasks and working independently without constant supervision.
• Professionalism: Maintains a well-groomed appearance and a conscientious, professional work ethic at all times.
• College Graduate or equivalent work-related experience.
• Proven experience as an Administrative Assistant (3–5 years preferred)

Skills

Required

• Proficient in Canva (desktop publishing)
• Proficient in Zoom (video conferencing)
• Proficient in Gloo (messaging)