Executive Assistant to COO at Bish Enterprises in Giltner, NE, United States

Job description

• Bish Enterprises is seeking a highly organized, proactive, and dependable Executive Assistant to support our Chief Operating Officer (COO).
• This role is much more than traditional administrative support. The Executive Assistant will help the COO manage priorities, organize information, coordinate communication, track commitments, and keep important projects and follow-ups moving across the company.
• The right person will become a trusted administrative partner who can anticipate needs, manage multiple priorities, communicate professionally, and independently close open loops without requiring constant direction.
• You should be comfortable working in an environment where priorities can change quickly, interruptions happen, and follow-through matters.
• A strong Executive Assistant at Bish does more than complete assigned tasks.
• Takes ownership of responsibilities and follows through.
• Notices when something is incomplete and works to resolve it.
• Keeps commitments, deadlines, and follow-ups from falling through the cracks.
• Understands what is urgent, what can wait, and when clarification is needed.
• Learns processes quickly and becomes increasingly independent.
• Takes useful notes and remembers recurring expectations.
• Communicates clearly and professionally with different personalities and departments.
• Is comfortable respectfully following up with coworkers and executives.
• Can manage interruptions and changing priorities without losing organization.
• Identifies practical solutions instead of simply reporting problems.
• Pays close attention to details while still understanding the larger priority.
• Can work independently without needing constant supervision.
• Knows when to take initiative and when to ask for direction.
• Is reliable, discreet, and trusted with sensitive information.

Responsibilities

• Executive & Calendar Support
• Manage and maintain the COO's calendar, appointments, meetings, and scheduling priorities.
• Coordinate and confirm phone calls, Teams/Zoom meetings, appointments, and other commitments.
• Identify scheduling conflicts and help prioritize the COO's time.
• Make sure the COO has the documents, notes, links, background information, and other materials needed before meetings.
• Coordinate travel, accommodations, itineraries, events, and related logistics.
• Help keep the COO prepared for upcoming meetings, deadlines, commitments, and responsibilities.
• Email, Communication & Follow-Up
• Help organize and maintain the COO's email inbox and communications.
• Track requests, commitments, deadlines, and follow-up items.
• Draft, format, proofread, and review emails, correspondence, reports, presentations, quotes, and other materials.
• Communicate professionally with employees, customers, vendors, industry partners, nonprofit organizations, and other external contacts.
• Make sure promised information and follow-ups are completed.
• Screen and appropriately direct incoming communications.
• Maintain professional relationship continuity on behalf of the COO.
• Project & Team Coordination
• Follow up with team members across administration, sales, marketing, production, engineering, and other departments.
• Track project deliverables, deadlines, open questions, responsibilities, and next steps.
• Follow through on outstanding items until they are resolved.
• Help maintain accountability across projects and departments.
• Take clear meeting notes and turn discussions into organized action items.
• Keep project information, notes, and supporting documents organized.
• Update customer records, notes, CRM information, and project information when requested.
• Administrative & Business Support
• Prepare presentations, reports, correspondence, meeting materials, and other documents.
• Organize and maintain electronic files and records.
• Conduct basic research and organize information for executive review.
• Assist with internal and external meetings, events, conferences, and speaking engagements.
• Provide administrative support for industry associations, nonprofit initiatives, and other organizational activities.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with changing business and executive priorities as needed.

Requirements

• Required
• At least 2 years of experience as an Executive Assistant, Administrative Assistant, Office Administrator, or in a closely related support role.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal English communication skills.
• Demonstrated reliability and follow-through.
• Ability to manage multiple responsibilities, deadlines, and changing priorities.
• Ability to work independently and take ownership of responsibilities.
• Strong judgment and discretion when handling sensitive or confidential information.
• Professional communication skills when interacting with executives, employees, customers, vendors, and external partners.
• Outlook
• Word
• Excel
• PowerPoint
• Teams
• Strong computer skills and the ability to learn new systems quickly.
• Legally authorized to work in the United States.
• Able to work on-site at our Giltner, Nebraska location.
• Experience directly supporting a COO, CEO, business owner, entrepreneur, or senior executive.
• Experience managing executive calendars and email inboxes.
• Experience coordinating projects across multiple departments.
• Experience with CRM systems.
• Experience with project-management tools such as Smartsheet, Trello, Asana, or similar platforms.
• Experience in sales support, marketing, public relations, business operations, or customer communication.
• Experience coordinating travel, conferences, events, or speaking engagements.
• Spanish language skills.
• Interest in agriculture, manufacturing, agricultural equipment, sustainability, or mission-driven organizations.
• Agricultural experience is helpful but not required. We are more interested in finding someone who can learn quickly, understand the business, and become a reliable and increasingly independent partner to the COO.

Skills

Preferred

• Experience with CRM systems.
• Spanish language skills.

Benefits

• Health insurance options
• HSA plan options
• Dental insurance
• Vision insurance
• Disability insurance
• Paid holidays
• Paid time off
• Company-matched 401(k)
• Partner discounts
• Professional growth opportunities
• Benefit eligibility may vary based on employment status.