Member of Executive Operations, Seattle at OpenAI in Seattle

Job description

• Application
• About the Team
• This team member will be a proactive and adaptable partner to leaders, supporting complex calendar and schedule management, expenses, team meetings and events, and travel as needed. The role requires a high level of coordination across internal and external engagements, working closely with other members of Executive Operations.
• This role is based in Seattle, WA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.

Responsibilities

• In this role, you will
• Manage complex calendars, balancing competing priorities while ensuring leaders’ time is aligned with business needs.
• Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate effective communication across stakeholders.
• Plan and manage domestic and international travel, ensuring seamless logistics and execution.
• Support team operations, including All Hands meetings, offsites, happy hours, and other team events.
• Process and manage expense reports in accordance with company policies.
• Build strong working relationships across teams and develop trusted partnerships with the leaders you support.
• Help improve operating rhythms, identify opportunities to streamline processes, and contribute to operational excellence.
• Collaborate closely with other members of Executive Operations to support high-impact initiatives and cross-functional work.
• Exercise sound judgment, professionalism, and discretion when handling confidential information.

Requirements

• You might thrive in this role if you have
• 4 to 7 years of executive support, executive operations, or similar experience.
• Experience supporting one or more senior leaders in a fast-paced, high-growth environment.
• Demonstrated experience managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities.
• Experience coordinating complex travel, meetings, and other operational needs with strong attention to detail.
• Excellent written and verbal communication skills with the ability to tailor communication to different audiences.
• A collaborative mindset and enjoy partnering across teams to solve problems and move work forward.
• Strong organizational skills and the ability to operate independently in an environment with changing priorities.
• Fluency with Google Workspace, Slack, and modern productivity tools, with curiosity to learn new technologies.
• Interest in AI and the technology OpenAI is building.
• Comfort working in a fast-moving and often ambiguous environment.

Skills

Required

• Collaborative mindset
• Strong organizational skills
• Proactive and adaptable
• Google Workspace
• Slack
• Modern productivity tools

Benefits

• The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance-related bonus(es) for eligible employees, and the following benefits.
• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
• 401(k) retirement plan with employer match
• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
• Mental health and wellness support
• Employer-paid basic life and disability coverage
• Annual learning and development stipend to fuel your professional growth
• Daily meals in our offices, and meal delivery credits as eligible
• Relocation support for eligible employees
• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.
• More details about our benefits are available to candidates during the hiring process.
• This role is at-will and OpenAI reserves the right to modify base pay and other compensation components at any time based on individual performance, team or company results, or market conditions.
• $62.98 – $69.71 per hour • Offers Equity