Accounts Payable Specialist at RESA Power in Houston, TX

Job description

• The Accounts Payable Coordinator is responsible for processing payments to providers in the USA and Canada. This includes reviewing incoming invoices to ensure all required information is accurate and complete, coordinating corrections when necessary, and entering invoices into the accounting system. The role also involves maintaining accurate financial records, supporting month-end processes, and assisting with other administrative tasks related to accounts payable. Attention to detail and strong organizational skills are key to success in this role

Responsibilities

• Review incoming invoices to ensure accuracy and completeness.
• Verify that all required information (e.g., provider details, invoice number, dates, amounts is present on invoices.
• Communicate with internal teams or providers to correct any missing or inaccurate invoice information.
• Enter approved and verified invoices into the accounting/payables system.
• Process payments to providers in the USA and Canada in a timely and accurate manner.
• Track and reconcile accounts payable transactions.
• Assist with month-end closing and reporting related to accounts payable.
• Maintain organized records of all invoices and payment documentation.
• Respond to inquiries from vendors and internal departments regarding invoice or payment
• status.
• Support the finance or accounting team with additional administrative tasks as needed

Requirements

• Associate’s degree in related field or equivalent experience and 5 years of experience.
• Experience with Accounting Software; strong MS Office skills
• Attention to Detail: Ability to catch errors and ensure accuracy in invoice review and data entry.
• Time Management: Skilled in prioritizing tasks and meeting payment deadlines.
• Organizational Skills: Strong ability to manage large volumes of invoices and maintain orderly records.
• Communication Skills: Clear and professional communication with vendors and interna teams, both written and verbal.
• Problem-Solving: Ability to identify and resolve discrepancies or missing information in invoices.
• Knowledge of Accounting Principles: Basic understanding of accounts payabl processes and general accounting practices.
• Familiarity with U.S. and Canadian Payment Standards: Knowledge of regional differences in payment processing and tax documentation.
• Proficiency in Accounting Software: Experience using systems like QuickBooks, SAP, Oracle, or similar platforms.
• Data Entry Skills: Fast and accurate input of invoice information into accounting systems.
• Confidentiality and Integrity: Handling sensitive financial information with discretion and professionalism.
• Customer Service Orientation: Providing courteous and responsive support to vendors and team members.
• Analytical Thinking: Ability to review and interpret financial data for inconsistencies or errors.
• Team Collaboration: Works well with finance and other departments to ensure smooth workflow.

Skills

Required

• Attention to Detail
• Time Management
• Organizational Skills
• Communication Skills
• Problem-Solving
• Knowledge of Accounting Principles
• Proficiency in Accounting Software
• Data Entry Skills
• Confidentiality and Integrity
• Customer Service Orientation
• Analytical Thinking
• Team Collaboration