Transcript Data Entry Clerk (Part-Time/Hourly) at Henry County Schools in McDonough, GA, United States
- Company: Henry County Schools
- Location: McDonough, GA, United States
- Posted: Sep 18, 2026
- Type: Part-Time
- Salary: $20/hour
- Experience: 3+ years
Overview
The Transcript Data Entry Clerk is responsible for accurately processing, evaluating, and entering incoming and historical high school transcripts into the student information system (SIS). This detail-oriented role ensures that transfer credits, grades, and course histories match graduation require…
Job description
- The Transcript Data Entry Clerk is responsible for accurately processing, evaluating, and entering incoming and historical high school transcripts into the student information system (SIS). This detail-oriented role ensures that transfer credits, grades, and course histories match graduation requirements and remain completely confidential under the Family Educational Rights and Privacy Act (FERPA).
Responsibilities
- Transcript Entry: Accurately input course titles, grades, semester credits, and test scores from incoming transfer transcripts or hard-copy archives into the digital database.
- Credit Evaluation: Compare incoming coursework against district and state graduation standards under the guidance and collaboration of school counselors.
- Record Maintenance: Organize, update, and maintain both digital and physical student cumulative folders and records logs.
- Discrepancy Reporting: Flag missing grades, unverified credits, or course conflicts and report them immediately to the registrar or guidance counselors.
- Transcript Requests: Process outgoing transcript requests for graduating seniors and alumni via digital platforms (e.g., Parchment) or mail.
- Privacy Compliance: Maintain strict confidentiality regarding all student records and data in alignment with FERPA guidelines.
Requirements
- Education: High school diploma required; college coursework or an associate's degree is a plus.
- Experience: Minimum 1 to 3 years of general office, data entry, or school secretarial experience, preferably involving student records.
- Technical Skills: Proficiency with computers, office equipment, and student information systems (such as PowerSchool, Infinite Campus, or similar databases).
- Core Competencies: Exceptional typing speed and numeric data-entry accuracy, strong organizational habits, and the ability to work independently while managing frequent interruptions.
Skills
Required
- Strong organizational habits