Co-op/Intern Campus Operations Coordinator at Kinaxis in CA-ON-Ottawa

Job description

• The Talent Acquisition team is responsible for attracting and hiring top talent across Kinaxis while delivering an exceptional candidate experience. As part of Talent Acquisition, the Campus Program team focuses on recruiting, hiring, and engaging early-career talent through campus recruitment, university partnerships, and career events.
• As a Campus Operations Coordinator Intern, you'll support the day-to-day operations of our campus program, helping coordinate recruitment activities, campus events, intern initiatives, and program administration. This is a highly collaborative role that offers hands-on exposure to recruitment operations, event coordination, process improvement, and program management in a fast-paced environment.

Responsibilities

• Support campus recruitment activities, including creating job postings, application reviews, interview scheduling, and candidate communications.
• Maintain accurate data and updates within our Applicant Tracking System (ATS), reports, and program trackers.
• Coordinate logistics for career fairs, university events, and campus recruiting initiatives.
• Support intern onboarding, en gagement activities, and internal events throughout the term.
• Track action items, deadlines, and stakeholder requests to help ensure projects stay on schedule.
• Create and maintain process documentation, templates, and administrative resources.
• Support special projects related to campus hiring, employer branding, reporting, and program improvement.

Requirements

• This position is open to co-ops and interns. To be eligible, you must be currently enrolled in full-time education or be a recent/upcoming graduate within 12 months of the placement end date.
• Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to quickly learn new processes while managing multiple priorities in a fast-paced environment.
• Enrolled in the last year of a degree in Commerce or Business program including Human Resource Management courses
• Quick learner who can adapt to new systems, tools, and processes with minimal direction.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Strong follow-through and accountability, with the ability to proactively manage and complete tasks.
• Comfortable working in a fast-paced, high-volume environment.
• Demonstrated ability to prioritize competing deadlines while maintaining a high degree of accuracy and professionalism.
• Major/Minor in HR is an asset
• Experience using an Applicant Tracking System (ATS) such as Smartrecruiters, iCIMS, Workday, Greenhouse, or a similar platform.
• Previous experience coordinating events, projects, interviews, or administrative processes.
• Experience documenting processes, creating guides, or maintaining operational resources.
• Experience using AI and productivity tools to improve efficiency and organization.

Skills

Required

• Exceptional attention to detail
• Strong organizational skills
• Ability to quickly learn new processes
• Customer-service mindset
• Strong follow-through and accountability
• Ability to manage multiple priorities

Benefits

• Work With Impact: Our platform directly helps companies power the world’s supply chains. We see the results of what we do out in the world every day, when we see store shelves stocked, when medications are available for our loved ones, and so much more.
• Work with Fortune 500 Brands: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin, Unilever, P&G, ExxonMobil, Cisco and more.
• Social Responsibility at Kinaxis: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to a long-term net-zero operations strategy. We are involved in our communities and support causes where we can make the most impact.
• People matter at Kinaxis and here are some of the perks and benefits we offer, which may vary by location and employee:
• Flexible vacation and Kinaxis Days (company-wide days off)
• Flexible work options
• Physical and mental well-being programs
• Regularly scheduled virtual fitness classes
• Mentorship programs, training, and career development
• Recognition programs and referral rewards
• Hackathons
• $19.46- $28.55 hourly rate. The final offer within this range will reflect the candidate’s skills, year of education, and experience.