Executive Assistant at Methode Electronics in Southfield, MI

Job description

• The Executive Assistant provides high-level administrative and operational support to four executives, ensuring seamless day-to-day operations, effective time management, and exceptional coordination of executive priorities. This role requires a high degree of professionalism, discretion, sound judgment, organization, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Manage complex executives calendars and schedules.
• Prioritizing competing demands and ensure executives are prepared for meetings and business activities.
• Oversee internal and external meetings including conference room preparation, catering needs, agendas and technology.
• Plan complex domestic and international travel arrangements, including itineraries, accommodations, ground transportation, and last-minute schedule changes.
• Handle highly confidential and sensitive information with the utmost discretion and professionalism.
• Anticipate executive needs and proactively manage administrative and operational requirements.
• Attend executive meetings as needed to document action items, facilitate follow-up, and ensure timely communication and execution of deliverables.
• Oversee internal and external event management, special projects and initiatives, working independently and collaboratively with internal and external stakeholders.
• Prepare, analyze, edit, and format professional correspondence, reports, presentations, and other executive-level materials using Microsoft Office and other business applications.
• Serve as a professional liaison between executives, employees, clients, vendors, and other internal and external stakeholders.
• Monitor follow-up items, deadlines, and commitments to ensure timely execution and completion.
• Exercise sound judgment when managing competing priorities, responding to evolving business needs, and escalating sensitive matters.
• Other duties as assigned to support the Executive Assistant to the Chief Executive Officer.

Requirements

• Bachelor’s degree or relevant experience.
• 8+ years of progressive administrative/executive support managing multiple executives, complex schedules, and competing priorities in a fast-paced environment.
• Strong interpersonal skills with the ability to interact effectively with individuals at all levels of an organization.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Teams.
• Strong calendar management, meeting coordination, and global travel planning capabilities.
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Candidates must be legally authorized to work in the United States without the need for employer sponsorship. Methode Electronics is not able to provide visa sponsorship—now or in the future—for this role.

Skills

Required

• Professionalism
• Discretion
• Sound judgment
• Organization
• Ability to manage competing priorities
• Interpersonal skills
• Communication skills
• Attention to detail
• Calendar management tools
• Meeting coordination tools
• Travel planning tools

Benefits

• Methode offers U.S. employees comprehensive benefits including Medical, Dental, Vision, Hearing, Life and Disability insurance, educational assistance, and paid time off benefits. Voluntary benefit plans include Accident, Hospital Indemnity, and Pet Insurance coverage. Employees also have access to valuable discount programs that can contribute to lowering costs off certain technology, automotive, and home appliance products. In addition, Methode provides an Employee Assistance Program (EAP) and participation in the Company's 401(k) plan, which includes a company contribution.